Commercial Site Administrator

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This range is provided by Infosoft, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $35.00/hr

Job Title:

Commercial Site Administrator

Pay Rate: $35/Hr

Duration: 8 months

Location:

Portsmouth, VA

This position is for the Power/Energy division.

We are looking for a Commercial Site Administrator

The Commercial Site Administrator manages typical finance administrative tasks on a construction site and reports functionally to the Commercial Site Management and functionally to the Operations Manager in the back office. Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.

Responsibilities:

• Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes.
• Execute the Short Order process on-site, including raising, filing, and monitoring all short orders.
• Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments.
• Cost Controlling: Assist the Commercial Site Manager with input on site purchases to enhance cost control and forecast accuracy.
• Asset Management:
  Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks.
• Commercial Documentation: Track, monitor, and log site inventories, purchases, assets, and equipment. Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes/notes as needed.
• Event Documentation and Communication:
  Maintain responsibility for documenting events and communicating these to the Commercial team, ensuring they are informed of any issues that impact the project financially.
• Coordination with Construction Administrators:
  Collaborate with Construction Administrators to ensure alignment with project operations and goals.

Requirements:

• Business Administration and Finance – Purchase Ordering, Invoices, cost controlling, and analysis.
• Advanced communication skills in multicultural environments.
• Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, One Drive).
• Team player.
• Self-motivated and trustworthy.
• Quality & Focus Oriented
• Experienced with/ SAP
• Knowledge and interest in industry - wind turbine industry, construction projects.
• Safety awareness
• Analysis/statistics
• OSHA 10 or Equivalent
• Proven experience as an office/business administrator, assistant, or relevant role. Qualifications in Finance and Business Administration studies will be an advantage.
• Familiarity with our office management procedures, and preferably within the Offshore Wind Industry.
• Living and working experience in an intercultural environment
• Team Skills
• Ability to Learn
• Communication Skills
• Internal - Finance and Commercial teams, Site Management and Site Team, Site Support, Departments, and all other internal interfaces to/from the site.
• External - Customers, subcontractors, suppliers, and all other external contacts to/from the site

Additional Requirements:

• This role is site-based in VIRGINIA / Local resumes for the area only.
• Training and certificates:
  Country specifics may apply, OSHA 10
• PPE:
  Glasses, boots, helmet, gloves, and high-visibility jacket.
• Work Hours: Monday through Friday (typical)
• Work hours are flexible to meet project needs, typically: 7:00 am to close of business.
• Partial or full workday may be required on Saturdays, depending on project needs.

Seniority level

• Seniority level Associate

Employment type

• Employment type
  
  Contract

Job function

• Job function
  
  Administrative, Project Management, and Other
• Industries Construction, Real Estate, and Commercial and Service Industry Machinery Manufacturing

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