Administrative Analyst

Summary:

The Administrative Analyst provides high-impact administrative support to C-suite executives while helping manage day-to-day office operations and leading key marketing and branding activities. This role is ideal for a proactive, highly organized professional who can balance executive-level coordination, office management, and hands-on marketing execution-including social media and brand-aligned communications.

Essential Duties and Responsibilities:

Executive & C-Suite Administrative Support

* Provide direct administrative support to assigned C-suite executive(s), including calendar management, scheduling, meeting coordination, and travel arrangements.

* Prepare agendas, briefing materials, presentations, and correspondence; capture meeting notes and track follow-ups/action items.

* Coordinate internal and external communications on behalf of executives with professionalism and discretion.

* Support leadership meetings, board/customer visits, and special events-including logistics, materials, and onsite coordination.

* Maintain confidentiality and exercise sound judgment when handling sensitive business information.

Office Management & Administrative Operations

* Serve as a primary point of contact for office needs and administrative processes (supplies, vendors, office equipment, conference rooms, workplace readiness).

* Coordinate facility-related requests and troubleshoot day-to-day issues to ensure a professional, well-functioning office environment.

* Support onboarding logistics for visitors and new hires (badging coordination, workspace readiness, welcome materials), as applicable.

* Help streamline administrative workflows-developing trackers, SOPs, templates, and simple reporting to improve efficiency.

* Maintain organized digital and physical filing systems and ensure document control practices are followed.

Marketing, Branding & Social Media

* Support Fairlead's marketing and branding execution in alignment with leadership priorities and brand standards.

* Manage social media posting cadence (e.g., Linked In) including drafting content, coordinating approvals, scheduling posts, and tracking engagement.

* Collect and develop content for marketing channels: employee spotlights, project milestones, community involvement, recruiting campaigns, and event coverage.

* Coordinate basic creative deliverables (flyers, graphics, simple videos) using internal tools and/or external vendors.

* Maintain and organize brand assets (logos, templates, photo library, messaging) and ensure consistent usage across materials.

* Assist with internal communications as needed (announcements, newsletters, leadership updates) to reinforce culture and brand.

Qualifications &

Minimum Requirements:

* Bachelor's degree preferred

* Demonstrated experience supporting marketing/communications efforts, including social media management (professional/business accounts preferred).

* Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort learning new tools quickly.

* Excellent written and verbal communication skills with strong attention to detail.

* Proven ability to manage multiple priorities, meet deadlines, and stay organized with minimal supervision.

* High level of professionalism, discretion, and integrity.

Preferred Qualifications

* Familiarity with brand standards, basic graphic design tools (e.g Canva / Adobe Express), and social media platforms

* Experience with internal communications, event planning, or employer branding / marketing

* Strong analytical mindset with the ability to create trackers, dashboards, and process documentation

Physical Demands:

While performing these job duties, the employee is routinely required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; use fingers and hands to type or write; reach with hands and arms; talk or hear; taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

This position is performed in a traditional office environment with local travel required between facilities.

Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).

To apply for this position, go here:
Employment Application - Fairlead Integrated