Administrative Coordinator II

Administrative, Payroll, Financial And Technical Duties

Under general supervision, this position performs a variety of administrative, payroll, financial and technical duties in the support of management, staff and department programs or operations. Reports to the Chief Information Officer.

Performs administrative support work such as word processing, data entry and retrieval, and creating and or drafting spreadsheets, forms, documents and correspondence; extracts data and creates reports, and functions that may require interpretation and judgment in determining the appropriate processes to be used; reviews forms, contracts, data, and other information to ensure accuracy and conformance to established procedures and policies.

Reviews and processes personnel actions to effect changes in employee status such as pay increases, transfers, promotions, Family Medical Leave (FMLA) leave, leave of absences, and terminations; computes salary changes or adjustments and retroactive pay according to established policies and procedures; enters payroll into the computerized system in accordance with established procedures and deadlines.

May serve as a liaison or point of contact for management, department or external agencies; interacts with the public and others outside the work unit to obtain and provide information and assistance in a variety of circumstances; may screen and respond to inquiries and complaints, or take and or route messages; maintains calendars and schedules, coordinates meetings, and makes travel arrangements;

may conduct simple presentations; may manage credit card administration, financial invoices and requisitions, petty cash and bank deposits.

Establishes systems for ensuring city and departmental personnel policies and procedures are appropriately administered; develops departmental strategic plans, research and evaluations; provides assistance with departmental human resource functions such as scheduling candidate interviews and preparing selection packages, provides information on policies and procedures and performs other similar types of administrative support activities.

Performs other related work as required. Individual assignments will be determined by supervisor based on current workload and department needs.

Performance indicators

Knowledge of Job: Is able to exercise considerable discretion in handling confidential files. Is able to establish and maintain effective working relationships as necessitated by work assignments.

Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high-quality communication and interacts within department and division, and with co-workers and the general public.

Quantity of Work: Maintains effective and efficient output of all duties and responsibilities as described under "Essential Job Functions."

Dependability: Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, city policy, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas.

Attendance: Attends work regularly and adheres to city policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time- off requests.

Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for completion of work with a minimum of supervision and instruction.

Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice and research problems, situations and alternatives before exercising judgment.

Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified,…