Assistant Fiscal Administrator

Under general supervision, this position assists with managing financial services activities, to include budgeting, accounting, accounts receivables and payable, property inventory, fee collection, reimbursement and financial reporting. Reports to the Fiscal Administrator.

Assists with the development, modification and improvement in accounting and fee collection systems; recommends policy changes or new policies as needed; reviews and test internal controls to ensure the security of resources and integrity of financial systems information; assists with monitoring and controlling grant funds received from all sources; and assists with performing year-end close out of funds and preparing and submitting external financial reports.

Assists with the effective supervision and administration of staff development and training, succession planning, performance management, employee relations, prioritizing and assigning work and related activities.

Assists with preparing bi‑monthly work schedules to establish work objectives, deadlines and priorities for all fiscal staff; preparing comprehensive financial reports, to include status of revenues, expenditures and accounts receivables for all individual budget units; preparing the annual operating budget for the city; converting the approved city budget to a performance contract for the State Department of Mental Health, Mental Retardation and Substance Abuse Services;

and regularly reviewing the operating budget and making recommendations as necessary.

In the absence of the Fiscal Administrator, may serve as a liaison to the Board's Administration/Finance Committee; chairperson of the Fee Collection/Reimbursement committee; participate in Community Services Boards-wide committee assignments; and conduct special projects as requested.

Performs other duties as assigned. Individual assignments will be determined by supervisor based on current workload and department needs.

Has considerable knowledge of the principles, policies and methodologies of managing financial services, accounting reimbursement, fee collection, budgeting and accounts payable and receivable. Has general knowledge of the administrative policies and procedures of public administration. Has some knowledge of supervisory principles. Is able to evaluate and develop financial management programs and systems, to assess and report on the status of revenues, expenditures and accounts receivables for multiple budget accounts;

to supervise staff; and to interpret oral and written instructions. Is able to establish and maintain effective working relationships as necessitated by work assignments.

Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all departments, co-workers and the general public.

Maintains effective and efficient output of all duties and responsibilities as described under “Essential Job Functions.”

Assumes responsibility for doing assigned work and for meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, policies, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas.

Attends work regularly and adheres to policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.

Maintains an enthusiastic,…