Attendance Clerk

• Date Posted: 10/27/2026

Position:
Attendance Clerk

Category:
Classified

Pay: $15.00 - $19.00 (DOE)

Location:
Schools

Reports to:
Administration or Designee

This Position performs a variety of routine clerical work, following prescribed procedures, to accurately record student attendance and tardiness for Elevate Academy. This position provides secretarial support to building Administration. A high degree of attention to detail and accuracy in recordkeeping is essential to perform these duties. Ensures accuracy of attendance records complying with State laws governing attendance accounting.

• Attendance Clerk is also part of the recruitment team.
• Must participate in recruitment efforts in the start up phase of and in an ongoing capacity, and help maintain student numbers.
• Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, school calendars, etc.) for the purpose of providing reliable information in compliance with district policies.
• Admits late students and maintains records of their tardiness.
• Oversees student "sign out" process and maintains records of student absence due to appointments.
• Makes and receives telephone calls, takes messages, and routes calls, as well as supporting other school communication needs through emails and updates.
• Prepares a variety of daily, weekly/and or monthly reports and written materials (e.g. passes, standardized and special attendance reports, letters to parents, etc.) for the purpose of conveying information regarding the school and/or district activities, attendance and procedures.
• Processes documents and materials (e.g. attendance records, student placement, disciplinary and/or suspension notices, etc.) for the purpose of disseminating information to appropriate parties.
• Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools, and/or students, etc.) for the purpose of providing information and/or directions as may be required.
• Assists with Conferences with parents/guardians of students concerning discipline, attendance, and student behavior.
• Maintains student files and other records. Pulls files and compiles information for listings as requested.
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Enroll and withdraw students from the school in accordance with school and district procedures.
• Meet with new students and parents to complete the registration and orientation process.
• Communicates with parents, students, staff, etc. in person, by telephone, or by letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.

• Answers telephone and addresses caller questions and concerns, transfers calls to the proper individual and/or department as needed.
• Maintains security by following procedures, monitoring logbooks, and issuing visitor badges.
• Operates telecommunication system by following manufacturer's instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Sorts and distributes mail delivered to the school office
• Performs any other related duties as assigned by the Administrator.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or general education degree (GED). Previous office experience preferred.
• Demonstrates strong interpersonal skills.
• Maintains a professional and friendly demeanor.
• Possesses excellent organizational skills.
• Is capable of managing time efficiently.
• Demonstrates the ability to multitask effectively.
• Works well with a variety of students, administrators, parents, and staff.
• Possesses basic computer skills and knowledge.

Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices, and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 50 pounds.

The work environment characteristics described here…