Off Admin - Res Ctr

Under general supervision of the HUman Services Director, this position is responsible for performing a variety of complex and sensitive administrative duties requiring knowledge of policies, procedures, using independent judgment, and confidentiality. Responsibilities include, but are not limited to: performing complex and administrative duties such as interfacing between elected officials, employees, vendors, and the public, assist and prepare reports for administration of budget, audit, grants and other various types of department business.

May perform the work of the Division Director, Manager, and/or Supervisor in their absence, or when needed.

Benefits:

Clear Creek County offers a comprehensive benefits package for eligible employees, which may include retirement benefits, medical, dental, and vision coverage; wellness programs; county-paid life and disability insurance; flexible spending and health savings account options; paid time off, sick leave, and holidays;
Employee Assistance Program (EAP) resources; telehealth services; and voluntary supplemental benefit offerings.

Benefit eligibility is based on position and scheduled hours; not all positions qualify for the full benefits package.

Sworn Sheriff's Office Positions Only:
Enhanced retirement benefits through FPPA (Fire & Police Pension Association) are available.

• Assist the public in person and on the telephone by providing general information related to area of responsibility and/or directing the individual(s) to appropriate staff or department
• Perform special projects of administrative, technical and confidential nature as assigned and in conjunction with the Elected Official, Division Director, Manager, and/or Supervisor
• Collect and process information and produce reports for grants in coordination with other agencies.
• Provide technical assistance for software, computer system, telephone system and office machinery
• Setup and manage paper or electronic filing systems, record-keeping, or maintaining documents including confidential records
• Collect information, compiles, and prepares complex reports.
• Operate office equipment such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Arrange appointments, classes, seminars, travel arrangements for all personnel in department.
• For classes conducted by respective department, assist staff with class, attendance, roster and supply arrangements.
• Compose, type, and edit a wide range of correspondence, memos, reports, forms, emails accurately and completely
• Take and transcribe or compose minutes or notes often of a confidential and sensitive nature
• Maintain office and/or building supply inventory, ordering supplies for assigned department, as necessary
  • Screen, sort and route incoming mail and process all outgoing mail, working with outside agencies as needed such as Fed Ex, UPS, etc.
  • Coordinate special events, gift, and recognition programs for employees and non-profits
  • Coordinate the fleet maintenance for their respective department
• Act as representative for department/office in the absence of Elected Official, Division Director, Manager, and/or Supervisors in their absence
• Adheres to all county policies and procedures and all laws and regulations as they pertain to assigned areas
• Perform other related duties as assigned by the Elected Official, Division Director, Manager, and/or Supervisors

• Associate's or Bachelor's Degree in business administration, office management, or a related field.
• Prior experience in office administration, executive assistance, or related roles is highly valued

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Google, Excel, and state administered systems.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Problem-solving skills.

• Must have valid Colorado Motor Vehicle Driver's License
• Must pass background check:
  Criminal & Traffic
• Required legal authorization to work - United States citizenship or legal authorization to work in the United States

There are no supervisory duties related to this position.

Work is primarily performed in an office environment. This position requires the capability to do the following activities: sitting for long periods of time, standing,…