Project Coordinator​/Document Controller

Position: Project Coordinator/ Document Controller
Project Coordinator / Document Controller
Location: Potters Bar, Hertfordshire
Salary: £30,000 - £50,000 per annum, depending on experience
Sector: Construction / Main Contracting / Project Coordination
Employment Type: Full-time

The Opportunity Hill McGlynn are currently working with an established construction contractor who are looking to appoint an experienced Project Coordinator / Document Controller to join their team, based from their offices in Potters Bar, Hertfordshire.

This is a key project-support position, providing document control and coordination across live construction projects while working closely with design, commercial, operational and site teams.

The successful candidate must have previous experience using Viewpoint 4

Projects, including Administrator User functionality, and be confident managing project information, workflows and documentation through the system.

Previous experience working within a main contracting environment would be highly advantageous.

The Role As Project Coordinator / Document Controller, you will be responsible for ensuring project information is accurately controlled, distributed and maintained while providing wider coordination support to project teams.

Key responsibilities will include:

• Managing project documentation and information through Viewpoint 4
  
  Projects.
• Utilising Administrator User functionality to manage users, permissions, workflows and project information.
• Setting up and maintaining project structures within the document management system.
• Uploading, issuing and distributing drawings, specifications, reports and technical documentation.
• Maintaining accurate document registers, revision histories and audit trails.
• Ensuring project teams have access to the latest approved information.
• Managing document workflows, reviews, approvals and outstanding actions.
• Coordinating information between internal teams, clients, consultants and subcontractors.
• Supporting Project Managers, Design Managers and site teams with information and documentation requirements.
• Monitoring outstanding information and following up with relevant stakeholders.
• Managing incoming and outgoing project correspondence.
• Supporting project meetings and maintaining relevant project records.
• Assisting with the collation and management of handover documentation, O&M manuals and project close-out information.
• Ensuring company document-control procedures and project protocols are consistently followed.
• Providing wider project coordination and administrative support where required.

About You
We are looking for an experienced, highly organised Project Coordinator / Document Controller who is confident managing construction information and supporting busy project teams.

You will ideally have:

• Previous experience using Viewpoint 4
  
  Projects - essential.
• Experience with Viewpoint 4
  
  Projects Administrator User functionality - essential.
• Previous experience working as a Document Controller, Project Coordinator or similar within the construction industry.
• Experience with in a main contractor environment would be highly advantageous.
• Strong knowledge of construction documentation, drawings and technical information.
• Experience managing document workflows, revisions, approvals and distribution.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• The confidence to liaise with project teams, consultants, clients and subcontractors.
• Good general IT skills, including Microsoft Office.
• The ability to manage multiple priorities and work to project deadlines.
• A proactive, methodical and professional approach.

What's on Offer?

• Salary between £30,000 and £50,000 per annum, depending on experience.
• Based from the Potters Bar, Hertfordshire office.
• Opportunity to join an established construction contractor.
• Key project coordination and document-control position within the business.
• Exposure to a range of live construction projects.
• Opportunity to work closely with design, commercial and operational teams.
• Long-term career development and progression opportunities.

Interested? If you're an experienced Project Coordinator / Document Controller with strong Viewpoint 4

Projects experience, including Administrator User functionality, Hill McGlynn would like to hear from you.

For further information about the role, company and project portfolio, please apply today and a member of the Hill McGlynn team will be in touch.