HR Assistant

Essential Duties and Responsibilities:

Inductions

• Carrying out pre-employment checks and obtain references for new members of staff.

• Prepare the induction packs for new starters.

• Carry out inductions for new starters within the company.

• Making sure new starters are added to systems/spreadsheets/personnel file set up.

Absence/Holiday

• Maintenance of the attendance spreadsheets for all areas of the business.

• Keying in data in regards to approved holiday dates and absence calls.

• Liaising with Payroll in regards to absence and holidays to make sure data corresponds.

• Making sure that any members of staff that have accrued lieu days have been credited.

Administration/Advisory

• Updating and maintaining Personnel records/files.

• Generating HR KPI reports for the HR Manager.

• Processing leavers exiting the business, ensuring company property, training agreements and holiday entitlements
are processed.

• Conducting exit interviews with leavers as and when necessary.

• Take minutes/notes for meetings where needed.

• Obtaining DBS checks on the appropriate staff.

• Liaising with Managers to make sure that probation reviews are carried out at the appropriate times.

• Responding to reference letters regarding past/present staff.

• Sending out letters to staff in regards to their T&Cs eg. Change of role/Pay increases.

• Handling Maternity/Paternity process.

• Attending meetings for TUPE process, taking notes.

• Sending letter correspondence to employees affected by TUPE.

• Assisting the HR Manager accumulate data for TUPE.

• Liaising with Payroll to respond to Solicitors letters.

• Managing the process of driving license checks for employees with company vehicles.

• Advising Managers on Company policies and procedures such as absence management, probations, performance and employee rights.

Recruitment

* To assist with recruitment in the absence of the internal recruiter.

* To contact candidates on employment status and sending out offer letters and welcome packs.

* To help out with any other duties consistent with the level and experience required of this post

Education and/or Work Experience Requirements:

* Part CIPD qualified or working towards