Temporary CL-Administrative Coordinator, Department of Spiritual and Service

Temporary CL-1 Administrative Coordinator, Department of Spiritual Life and Service

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Position Title: Temporary CL-1 Administrative Coordinator, Department of Spiritual Life and Service

Department/School: Dept of Spiritual Life & Service

Salary/Pay Rate: $22/hour - $23/hour

The Marist University Department of Spiritual Life and Service seeks applicants for the position of Temporary Administrative Coordinator to serve full-time from March 1st, 2026 through June 15th, 2026. The ideal candidate will staff the office and provide clerical and administrative support to the Department of Spiritual Life and Service in the running of the area.

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work.

• 3C-Advanced Calendar Management – Consistently demonstrates ability to manage calendar (tasks, meetings, events, schedules, correspondence) of supervisor and/or department, schedule meetings without consultation with supervisor, and notify participants
• 5C-Advanced Written Communication – Consistently demonstrates ability to create complex correspondence with speed and accuracy. May be required to communicate or respond independently, utilizing advanced knowledge of supported word processing software
• 6C-Advanced Office Organization – Consistently demonstrates ability to independently manage operational aspects of the office including time management, event supervision, project timelines, and confidential papers. Consistently demonstrates ability to file documents and records using complex filing procedures, as well as a strong knowledge of retention policies
• 7C-Advanced Record & Data Processing – Consistently demonstrates ability to process forms and records and generate reports utilizing systems such as SIS, IAPROD, Argos, Focus and Banner. Demonstrates ability to independently investigate and resolve complex problems such as missing or inaccurate data. Consistently demonstrates extremely strong attention to detail
• 9C-Advanced Auditing & Data Reconciliation – Consistently demonstrates ability to reconcile records for accuracy and integrity. May need to create and track budgets or purchase orders. Errors are located using extremely keen attention to detail. Errors committed are of great severity, and overall risk to institution is high 2 (continued)
• 15C-Advanced Interpersonal Communication – Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action
• 16C-Advanced Judgment – Consistently demonstrates ability to reference operational procedures within department on diversified projects and situations requiring independent assessment

• Serve as initial contact over the phone, in person and online, for students, parents, faculty, staff and the general public. Answer questions as able or refer inquiries to appropriate person
• Schedule appointments and maintain staff calendars
• Screen and prioritize office mail
• Coordinate and supervise department wide events
• Create correspondence on behalf of dean and department. Proofread documents
• Input data into department computer system. Information may be of a confidential nature
• Process information, including faculty contract preparation
• Complete or oversee office purchases
• Reconcile information such as financial records, travel expenses, etc
• Review and manage department budget including Professional Development Funds, as assigned
• Complete individual tasks and exercise judgment as permitted
• Train and supervise student workers
• Possess intimate knowledge of entire institution as required by position
• Consistently demonstrate courtesy, tact, professionalism and the ability to handle…