Medical Secretary

Medical Secretary

Practice Director

Full Time Non Exempt Hourly

Premier Medical Group of the Hudson Valley is a leading multi-specialty medical practice dedicated to delivering exceptional, patient-centered care across multiple locations in New York. With over 550 employees and a strong provider network, we are committed to clinical excellence, operational efficiency, and outstanding patient experience. We strive to recruit and retain top-tier clinical and non-clinical talent that reflects our values, supports our mission, and drives our continued growth.

The Medical Secretary provides assistance to the physician and the patients, which includes answering phones, preparing charts and scanning documents into the EMR system. The Medical Secretary exhibits strong organizational skills and works collectively with physicians, clinical staff and administration

• Answers patient calls for the physician taking detailed messages
• Sends out new patient packets to patients making their first appointment and reminds them to request their previous medical records.
• Schedules and confirms appointments. This includes new consults which consist of entering all patient demographic information prior to the office visit and mailing out a packet of paperwork for the patient to fill out prior to the scheduled visit.
• Examines future schedules to insure adequate availability of routine and urgent visits.
• Processes incoming referrals and enters them in EMR log.
• Sends clinical and demographic patient data to referral specialist and tracks responses.
• Obtains records and ensures referral is received from patient’s PCP for specialty appointments.
• Enters all internal and external documents into the EMR system or sends them to medical records to be scanned.
• Receives all records from hospitals , urgent visit clinics, rehab facilities and other agencies, sends them to providers to review and notifies them via triage
• Contacts patients for reporting purposes.
• Sends educational and self-help information to patients when requested by the provider or the patient
• Sends recalls to patients.
• Performs clerical duties such as faxing and mailing scripts, physician’s orders and progress notes.
• Other duties as assigned.

• Minimum of a High School diploma;
  Associates Degree preferred.
• One to three years of relevant experience and/or training.
• Electronic Medical Record experience preferred.
• Strong organizational skills.
• Excellent attention to detail
• Strong verbal and written communication skills.
• Able to work independently on assigned tasks as well as to accept direction on given assignments.
• Able to work collectively with administration and staff.
• Able to maintain highest level of confidentiality.
• Travel to any of the Premier Medical Group locations may be necessary upon request.

This position does not have supervisory responsibility.

An Employee must work a minimum of thirty (30) hours each week to maintain full-time status for benefits purposes, however the expectations of the position will require an average of forty (40) hours with overtime required as scheduled. Non-exempt employees are eligible for overtime pay in accordance with applicable wage and hour laws, while exempt employees may be required to work additional hours as necessary to fulfill their job responsibilities.

Overtime requirements will be determined based on the operational needs of the organization.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be…