Residential Program Coordinator II

Overview

Join to apply for the Residential Program Coordinator II role at Abilities First, Inc.

For over 60 years, Abilities First, Inc. has been empowering individuals with developmental disabilities to live their most vibrant, independent lives. From early education to adulthood, our wide range of services—including preschool and school programs, day and residential habilitation, community connections, and employment services—are designed to uplift every individual’s unique strengths and dreams. Abilities First is an equal opportunity employer and is welcoming and supportive of people of varying abilities, races, ethnicities, religions, socio-economic status, gender and gender identities.

If you’re ready to turn your passion into purpose, we’d love to welcome you aboard.

We believe in the power of people to create change and build a more inclusive world. You’ll join a mission-driven team that values collaboration, celebrates individuality, and is dedicated to meaningful work.

The Residential Program Coordinator II will oversee staff on a day-to-day basis to ensure that the program services are implemented in the daily life of the resident through the team process. This position will provide oversight of IRAs located in Dutchess County, NY and will maintain a caseload of programs designated with a higher level of clinical support needs. The coordinator should demonstrate an understanding of the needs of developmentally disabled adults and a commitment to the individuals being served.

Schedule: Monday-Friday, Day Shift. Scheduling requires flexibility and the ability to provide on-call assistance.

Pay: Salaried, exempt: $65,355 - 73,355

• Maintain oversight of designated residential programs as assigned by the Director, and ensure the adequate and timely provision of services to residents as specified by the regulations.
• Ensure compliance with applicable State and Federal regulations specific to their programs.
• Assist in the development and preparation of the annual budget as requested.
• Recruit and select qualified staff. Develop and maintain an effective working relationship with program staff to assure the continuous and effective operation of the program.
• Provide supervision to Residential Program Managers in assigned caseload.
• Ensure adequate, timely supervision, training, and evaluation of staff assigned to their program, in conjunction with appropriate managerial staff.
• Develop and maintain policies and procedures specific to their programs as requested and necessary.
• Ensure that existing agency policies and procedures are consistently followed and applied by staff.
• Ensure bi-monthly Fire Evacuation training is completed with direct support staff.
• Complete Quarterly Internal Audits of assigned programs to ensure all required documentation for billing elements are completed and verify all required documentation is present in each individual’s main-file book.
• Review EHR system weekly to ensure the completion of daily documentation, as well as monthly (Monthly Summaries, Residence Habitation Documentation) and annual documentation (Fee Agreements, Satisfaction Surveys, Emergency Information Sheets, etc.).
• Ensure the appropriate management of monies and other resources allocated to the program, including, but not limited to, resident accounts and petty cash. Supervise and monitor expenditures specific to the program.
• Periodically review residences to ensure adequate maintenance and housekeeping systems. Ensure Monthly Maintenance Checklists are being completed by the Program Manager and/or designee. Ensure Monthly Vehicle Mileage documentation is submitted monthly.
• Assume direct care duties as indicated by the needs of the program.
• Ensure that maintenance and physical plant needs are communicated to appropriate personnel.
• Provide crisis management as necessary by providing 24-hour on-call oversight via agency cell-phone to ensure program support, confirm proper procedures are followed in emergency situations.
• Oversee and monitor staff schedules and payroll by reviewing payroll documents, preparing shift schedules, accounting reports, and any other essential information to ensure…