DOT Compliance Coordinator

INTRODUCING DAKOTA MATTING & ENVIRONMENTAL SOLUTIONS: WHO WE ARE

With vast capital investments within the Electrical Utility Industry, Dakota Matting & Environmental Solutions stands proud in contributing to our nation’s infrastructure expansion. Through innovative access solutions, coupled with an unwavering commitment to environmental responsibility, we play a pivotal role in fostering the sustainable growth of essential utilities.

As a woman-owned and minority-owned business, we bring a unique perspective and competitive edge to the industry. We have the ability to attract and retain top talent due to our collaborative work environment and rewarding culture. As one of the very few independently owned and operated companies in this field, we are able to make common sense decisions that always put our clients first, and this is the reputation that we have garnered.

As we are continuously growing, we are looking for a DOT Compliance Coordinator to join our passionate team.

Dakota Matting & Environmental Solutions is seeking a highly organized, detail-driven DOT Compliance Coordinator to run the day-to-day operations of our fleet compliance program. Reporting to the DOT & Fleet Compliance Specialist, you will own the recurring, time-sensitive work that keeps our multi-state commercial fleet compliant with FMCSA regulations: driver qualification files, drug and alcohol testing, Hours-of-Service monitoring, driver coaching, compliance reporting, and vehicle registration renewals.

This position is fully remote for candidates based in Florida
; however, strong preference will be given to candidates able to work on-site at our Coral Springs office.

This is a phone-intensive role. You will spend a significant portion of every day on inbound and outbound calls with drivers — notifying them of random test selections, intervening before Hours-of-Service violations occur, and coaching them on compliance issues. Success requires professionalism, persistence, and the confidence to be direct and assertive when enforcing federal, state, and local regulations and company policies.

For the right candidate, this is an excellent entry point into the DOT compliance field, offering hands-on experience with industry-leading platforms.

• Onboard new CDL and non-CDL commercial drivers and continuously maintain their Driver Qualification (DQ) files through Foley
• Monitor and act on all compliance alerts, ensuring documents such as CDLs and medical cards are updated before they expire
• Work with Foley to run FMCSA Drug & Alcohol Clearinghouse queries — full pre-employment queries for new CDL drivers and annual limited queries for existing CDL drivers
• Process annual Motor Vehicle Record (MVR) reviews as part of ongoing DQ file maintenance

• Notify drivers selected for random testing by phone — 50% of the fleet annually for drug tests and 10% for alcohol tests, consistent with FMCSA minimum testing rates
• Coordinate with collection sites to ensure every test is completed on time
• Coordinate post-accident and reasonable-suspicion testing when the need arises, ensuring drivers are tested within FMCSA-required time frames and all documentation is completed

• Respond to all Samsara Hours-of-Service (HOS) preventative alerts by calling the driver before the violation is triggered and confirming they have stopped driving
• Conduct daily audits and coach drivers by phone on HOS violations, missing Driver Vehicle Inspection Reports (DVIRs), unassigned driving, misuse of Personal Conveyance (PC), non-compliant DQ files, dash-cam safety events, and any other violation described in 49 CFR Parts 380-397
• Docu…