HR Coordinator

Empowering Wellness, Transforming Lives

Optima Medical Management Group is dedicated to enhancing the quality of life by promoting wellness. At Optima MMG and all of its divisions:
Serene Health, Community Support, and American True Care, our mission is to provide comprehensive support and care that not only addresses immediate concerns but also fosters long‑term well‑being.

As pioneers in the field, we aspire to lead in member care outcomes and set new standards for excellence and innovation. We are committed to empowering our members to achieve self‑sufficiency in health, creating a ripple effect that strengthens families and communities.

Our work culture at Optima MMG is built on pride, passion, and a collective commitment to making a positive difference in people’s lives. Our team members are dedicated problem‑solvers who bring their unique skills and perspectives to the table. We believe that by fostering a collaborative and supportive environment, we can unlock the full potential of our team and, in turn, provide the best possible care to our members.

A career at Optima MMG is an opportunity to be part of a dynamic and forward‑thinking organization. We encourage continuous learning and professional growth, providing our employees with access to industry experts, cutting‑edge technologies, and a supportive community that values each individual’s contributions. Join us on this journey to not only advance your career but to be a driving force in transforming lives and communities through passionate and fulfilling work!

We are looking for a detail‑oriented and proactive HR Coordinator to join our team. The HR Coordinator will play a key role in supporting various HR functions, with a focus on onboarding new hires, HR data management, compliance, and providing exceptional service to employees. The ideal candidate will have strong organizational skills, excellent communication abilities, be adept at managing various HR tasks, and a passion for ensuring a smooth and positive employee experience.

Note:
This is a fully on‑site position located at our corporate office in Kearny Mesa.

• Coordinate the onboarding process for new hires, including facilitating the completion of required paperwork, assisting with account set‑up, and conducting orientations.
• Maintain HR records and ensure compliance with applicable laws and regulations in the applicant tracking systems Greenhouse and ADP, ensuring confidentiality and accessibility.
• Conduct compliance checks of onboarding documents to ensure accuracy and completeness, following up with employees, managers, or HR Manager as necessary.
• Conduct background checks and drug screenings for new hires in accordance with company policies and regulatory requirements.
• Assign required trainings to new hires and track completion status, ensuring compliance with company training standards.
• Serve as a point of contact for HR‑related inquiries from employees, providing timely and accurate information or escalating issues as needed.
• Collaborate with HR team members to support various projects and initiatives as needed.
• Process unemployment claims filed, disability claims, and garnishments in a timely manner.
• Perform additional duties as assigned.

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 3+ years of experience in HR coordination / HR administration.
• Familiarity with HR best practices, employment laws, and regulations.

• Exceptional problem‑solving and detail‑oriented skills; proactive with ability to work independently.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
• Excellent organizational and time management skills; able to prioritize tasks and meet deadlines.
• Proficiency in MS Office and experience with HRIS and ATS systems. Proficient with ATS systems ADP and Greenhouse preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion and integrity.

• Prolonged periods of sitting at an office desk on the computer.
• Lifting:
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