Talent Acquisition Coordinator

Job Title

Talent Acquisition Coordinator

We are seeking a highly accurate administrative professional to join our dynamic Human Resources team as a Talent Acquisition Coordinator. This role is vital to our operations and requires an individual who thrives in a fast‑paced environment, adept at multitasking and managing multiple responsibilities simultaneously. The position involves high‑volume candidate interview scheduling, calendar management, and preparation of documentation and databases to support candidate scheduling and new hire onboarding.

• Support a high volume of moderately complex interviews, including audio, virtual, and onsite formats.
• Coordinate and schedule interviews, interfacing with candidates, recruiters, and hiring managers.
• Arrange travel for interview candidates.
• Process and verify candidate and employee expense reimbursement reports for travel expenses.
• Partner with Human Resources to process new hire onboarding requests.
• Send out various candidate and hiring manager correspondences, including interview confirmations, evaluations, applications, and onboarding materials.
• Maintain and update confidential and sensitive records and files, primarily in recruiting systems.
• Participate or lead ongoing process improvement initiatives and projects.
• Utilize MS Office Suite and other applications, including Brass Ring and SAP.
• Perform other duties as assigned or required.

• High school diploma or equivalent with two or more years of progressive experience in human resources administration or a related field.
• Customer‑focused with a general understanding of human resource policies, procedures, and relevant regulations.
• Ability to establish priorities and maintain confidentiality of sensitive information.
• Strong interpersonal skills and written communication skills to effectively interface with all levels of employees, management, and applicants.
• Ability to accurately document and maintain records, with familiarity in office software.
• Capability to work independently and in a team environment, with flexibility to work extended hours as needed.

• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Experience with applicant tracking systems, such as Brass Ring.

This is a Contract position based out of Poway, CA.

The pay range for this position is $26.00–$30.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:
Fully onsite position in Poway, CA.

Final date to receive applications:
This position is anticipated to close on Jan 9, 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.

Entry level

Contract

Human Resources

Staffing and Recruiting