Human Resources Assistant

Location:

Powell River/qathet Regional District

Schedule:

Monday - Friday, 8:30am - 4:30pm

Salary Or Wage: $25.82 to $27.92 per hour

Job Type: Full Time

Training, Education, Experience

• Grade 12 education, with post-secondary education and/or a certificate in Human Resources, Business Administration, or a related field preferred.
• Minimum 1–2 years of experience working in a Human Resources environment required.
• Experience providing administrative support to a manager, director, or senior HR professional is preferred.
• Experience handling confidential employee and HR information.
• Experience with BambooHR, applicant tracking systems (ATS), , learning management systems (LMS), or other HR technology is an asset.
• Experience preparing presentations, communications, newsletters, or HR materials is an asset.
• An equivalent combination of education and experience will be considered.
• Prior experience working with Tla’amin Nation or other Indigenous governments or organizations is an asset.
• Acceptable Police Information Check with Vulnerable Sector Check prior to employment.

Knowledge, Skills, Abilities

• Knowledge of HR practices, processes, terminology, and administrative procedures.
• Knowledge and/or experience working within the Tla’amin Nation government structure and with Tla’amin people and Indigenous communities.
• Demonstrated ability to handle sensitive and highly confidential information with discretion and maintain confidentiality at all times.
• Excellent organizational and time-management skills, with strong attention to detail and the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with the ability to communicate effectively with employees, managers, community members, departments, and external contacts.
• Intermediate to advanced proficiency in Microsoft Office 365, including Excel, Word, Outlook, PowerPoint, and Teams.
• Strong office administration, document formatting, filing, research, presentation, and coordination skills.
• Ability to assist with the development of professional presentations, HR communications, and other materials, combining strong technology skills with attention to design and presentation.
• Ability to work independently, take initiative, prioritize tasks, and provide proactive administrative support to the Director.
• Ability to build and maintain positive and respectful working relationships with employees, managers, community members, departments, and external contacts.
• Strong cultural sensitivity and demonstrated respect for Tla’amin Nation culture, traditions, values, and protocols.

• Provides administrative and coordination support to the Director of Human Resources, including scheduling, meetings, correspondence, presentations, reports, and follow-up.
• Prepares and updates PowerPoint presentations, briefing materials, spreadsheets, reports, and other documents for the Director.
• Maintains and updates  boards and other HR project tracking tools and follows up on outstanding items and deadlines.
• Assists the Director with research and coordination of HR training, conferences, workshops, webinars, and professional development opportunities.
• Supports the development of HRlearning and development activities, as required.
• Assists with drafting the HR newsletter, HR contribution for Nehmotl, employee communications, HR announcements, and employee spotlight materials.
• Sends payroll reminder emails to all staff and supervisors and provides administrative support for HR and Payroll communications.
• Provides administrative support for Health & Safety activities, communications, and action-item tracking.
• Serves as a member of the Social Committee and assists with coordinating staff activities, events, employee engagement, and…