Administrative Assistant to Chief Executive Officer

Job Description

Practice Suite, Inc. is an innovative platform to enable medical practices and other healthcare facilities to create an amazing patient experience. As a single platform, Practice Suite has diverse features to modernize practices and take them to the next level.

We are seeking a highly organized, proactive, and reliable Administrative Assistant to provide direct support to our CEO across multiple ongoing projects and business initiatives. This role plays a vital part in ensuring that the CEO’s tasks, communications, and project follow-ups are managed efficiently and completed on time. The ideal candidate thrives in a fast-paced environment, demonstrates excellent attention to detail, and can effectively coordinate across teams and priorities.

This is a part‑time position, working evening hours from 5:00 PM to 9:00 PM EST, Wednesday through Sunday.

• Provide daily administrative and operational support to the CEO.
• Track progress of ongoing projects and assist in managing timelines, deliverables, and follow‑ups.
• Draft and review correspondence, reports, and documents as directed by the CEO.
• Some of the projects that this position will work with our CEO will be related with Meditation / Yoga / Religion / Psychology / Mental Health. Interest in these areas will be a plus for the role.
• Coordinate and schedule meetings, calls, and appointments, ensuring proper preparation and follow‑through.
• Maintain confidentiality of sensitive business information and communications.
• Serve as a liaison between the CEO and internal teams or external partners, ensuring messages are accurately conveyed and actions are completed.
• Organize and manage digital files, records, and other key documentation related to CEO‑led initiatives.
• Support research and data gathering for projects, reports, or strategic initiatives.
• Anticipate needs and proactively provide solutions or information to keep priorities on track.

• Minimum 3 years of experience as an executive assistant, personal assistant, or in a similar administrative support role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism, discretion, and trustworthiness.
• Proficiency with productivity tools (Google Workspace or Microsoft Office Suite, project management platforms such as Asana, Trello, or Click Up).
• Ability to work independently, manage time effectively, and stay detail‑oriented under pressure.
• Flexibility to adjust priorities and handle urgent matters during working hours.

Schedule

Part‑Time: 20 hours per week

Days:
Wednesday through Sunday

Hours:

5:00 PM – 9:00 PM EST

Practice Suite is a national, fast‑growing cloud computing software company based in Tampa, FL that provides a cloud‑based 360°Office Platform to healthcare facilities. Practice Suite has an agile management team, high employee morale, and high customer satisfaction and retention. Practice Suite is growing rapidly and is being recognized as one of the 5 top cloud‑based systems within healthcare.

Please visit our website to learn more about us, at

Practice Suite, Inc is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Practice Suite, Inc also complies with all applicable national, state and local laws governing nondiscrimination in employment.