Administrative Specialist – Fire Department

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY

Administrative Specialist

Fire Department

Hiring Range: $21.27 to $26.59 per hour

FLSA Status: Non-Exempt

Pay Grade: 105

Full Pay Range: $21.27 to $31.91 per hour

Final date to receive applications: 10/23/2026

Major Benefits for Full-Time Regular Employees:

• A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching
• Paid time off up to 25 days in first year of employment
• 10 paid holidays and 1 floating holiday per year
• Free employee only coverage for medical, dental, vision, short-term disability, and life insurance
• Pension and long-term disability through Arizona State Retirement System,  for more details
• Supplemental benefits such as deferred compensation plans and additional life insurance

The City of Prescott is seeking an Administrative Specialist to provide comprehensive administrative and clerical support to the Fire Department. This position may provide customer-facing reception, information dissemination, and a variety of administrative services, with primary support assigned to the Community Risk Management (CRM) division. The position may also be assigned projects and provide support across other department divisions as operational needs arise.

The role may provide specialized support for community engagement, public education, and outreach initiatives, including educational classes, community events, facility tours, and related programs. Responsibilities may also include coordinating ride-along programs for the public, students, and partner agencies; assisting with department ceremonies and special projects; and assisting with social media content in alignment with City communication standards.

Fire Department Administrative Specialists work collaboratively with all department administrative staff to provide consistent support and maintain efficient daily operations. This role requires confidentiality, accuracy, initiative, sound judgment, strong teamwork, and a commitment to excellent customer service.

This position has no supervisory responsibilities. Under general direction, the incumbent is expected to exercise sound judgment within established guidelines while carrying out assigned duties.

• May serve as first point of contact for the public: greet/direct visitors, answer, screen, and direct incoming calls; check voicemail; respond to general inquiries; gather essential information; take complaints; and refer matters for resolution.
• May provide administrative support for public education programs, CPR programs, community events, station tours, and other assigned programs.
• May coordinate ride-alongs with the public, students, and partner agencies.
• May participate in grant writing and management, including identifying and applying for grants, maintaining grant records, filing required reports, and coordinating with governmental grant administrators and partner agencies.
• Assist with department events, ceremonies, meetings, and special projects. May assist with social media content creation and oversight in accordance with City policies, guidelines, and communication standards.
• Prepare and distribute departmental reports; conduct research; prepare statistical reports and spreadsheets; and collect and track data.
• Maintain accurate paper and electronic records, files, and databases; retrieve, revise, print, and save documents; assist with Public Records Requests; and organize record retention schedules in accordance with applicable requirements.
• May maintain and track departmental training records, certifications, and safety records.
• Assist with regulatory reporting and records.
• Provide purchasing…