Director, First- Student Success

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* Please note:

this is a grant-funded position and continuation is subject to funding***

The Director, First-Year Student Success - Title III Grant coordinates the day-to-day implementation and administration of approved Title III activities designed to support first-year student engagement, retention, persistence, completion, and access to educational opportunities.

Working under established grant objectives, budgets, institutional procedures, and the direction of designated College leadership, the Director develops operational work plans, coordinates activities across participating departments, monitors progress and expenditures, maintains required documentation, and supports grant reporting and evaluation. The position serves as an operational liaison among Academic Affairs, Student Affairs, Institutional Research, Finance, and other internal and external partners.

The Director may supervise assigned grant-funded staff and provides operational guidance, training, and accountability for approved program activities. Overall institutional strategy, final fiscal authority, grant amendments, and executive-level federal relations remain with designated College leadership.

• Coordinate implementation of approved Title III objectives, activities, timelines, and deliverables.
• Develop and maintain annual operational work plans, project schedules, task lists, and implementation documentation within the approved grant plan.
• Coordinate grant activities across participating departments and follow up on assigned responsibilities and deadlines.
• Identify operational barriers, recommend practical solutions, and elevate significant program, compliance, or resource concerns to designated leadership.
• Facilitate routine project meetings, prepare agendas and materials, document decisions, and track action items.
• Support consistent implementation of approved first-year student success programs and services.

• Maintain current working knowledge of applicable Title III requirements, approved grant objectives, institutional procedures, and documentation standards.
• Monitor program activities for consistency with the approved grant plan and established procedures.
• Maintain accurate and complete records of activities, expenditures, participation, assessments, and outcomes.
• Assist with preparation of required performance reports, supporting documentation, budget information, and responses to routine information requests.
• Coordinate with the designated grant administrator or institutional official regarding federal reporting, grant modifications, compliance concerns, and communications with program officers or external reviewers.
• Provide technical assistance to project participants regarding established grant procedures and documentation expectations.

• Monitor expenditures and budget activity against approved categories, timelines, and project objectives.
• Prepare expenditure summaries, projections, reconciliations, and supporting documentation for review by designated leadership and Finance.
• Initiate and track grant-related purchases, contracts, equipment requests, travel, and personnel transactions in accordance with College procedures and delegated authority.
• Coordinate with Finance and Business Services to resolve routine fiscal questions and documentation issues.
• Identify potential budget variances and recommend operational adjustments for leadership review and approval.
• Maintain organized fiscal records to support reporting, audit, and closeout activities.

• Coordinate collection of quantitative and qualitative data related to project participation, services, milestones, and outcomes.
• Maintain project tracking tools, performance records, and routine status reports.
• Collaborate with Institutional Research, external evaluators, and project staff to support approved assessment and evaluation activities.
• Analyze program information, identify trends or implementation concerns, and recommend operational improvements.
• Prepare summaries, presentations, and reports for College leadership, project teams, and grant stakeholders.
• Use assessment findings to improve workflows, service delivery, documentation, and participant support within the approved program framework.

• Coordinate approved programs and activities intended to improve first-year student engagement, retention,…