Accounts Payable Assistant

Role Profile

The purpose of this role profile is to focus attention on the most important aspects of this role. It is not intended to be a complete list of every duty and it is, therefore, to be expected that the day-to-day performance of the job will frequently include tasks not listed above. The list of duties for which the job holder is responsible may be varied or added to.

Any such alterations, if intended to be permanent, will be notified in writing.

The Accounts Payable Assistant is responsible for processing a high volume of purchase invoices for the Group. To include reconciling delivery notes to invoices and purchase orders ensuring quantities and prices are accurate and investigate any queries promptly. Ensure that all invoices have been authorised and entered onto the accounting system accurately and in a timely manner. Responsible for credit card and expense card reconciliations ensuring Company policies are always adhered to.

Monthly reconciliation of supplier statements and investigating any discrepancies. Preparation of the monthly payment run ensuring all invoices are paid in line with the Company payment terms. A clear understanding of the Company’s business objectives and Code of Conduct is paramount. You must be committed to the expansion and success of the business, being aware of who our customers are and why they matter;

acknowledging the importance of retaining customers and engaging potential customers.

• Confident and self-aware with the ability to communicate professionally
• Able to influence positively to gain effective outcomes
• Able to maintain performance in stressful and challenging circumstances
• Able to build and maintain long-term professional relationships both internally and externally
• Able to identify solutions to suit internal and external customers
• Produce high quality work ensuring recording and use of systems is accurate is analysed and acted upon
• Always putting the customer, our people and our business at the centre of everything you do
• Effective organisation to ensure priorities, goals and deadlines are achieved.

Someone with confidence, self-awareness and the ability to make a positive impression on others. Someone who demonstrates professional credibility by communicating verbally and in writing to be clearly understood and make an impact. Someone who is energetic, committed and determined to deliver results. Someone who is dependable, reliable and accountable for their own behaviour and has a willingness to learn, expand their own skill set and pursue their career with the Company.

Maintain personal performance and confidence in difficult, stressful, ambiguous and challenging circumstances. Recognise and act on signals of stress and responds appropriately when working under conditions of continuous pressure. Deals with situations in infancy to avoid future complications. Recognising individuality and encouraging empathy, mindfulness and respect.

The ability to build and sustain long-term professional relationships based on trust, respect and understanding. Someone who works co-operatively and with flexibility with others as part of a team (as opposed to working competitively or separately). It includes respect for other individuals by listening to and recognising the validity of others’ opinions, feelings and motivations.

Ensure all Company systems are supported and entry is accurate. Support all colleagues with accurate and timely responses. Produce high quality written work ensuring all recording activity and administration is accurate and effective organization is employed to ensure priorities, goals and deadlines are met.

Ensure you support Health and Safety requirements of the HSE and the Company and work within their guidelines. Someone who ensures all anomalies and issues are addressed promptly, professionally to ensure employees and environment are not exposed to unnecessary risk. The ability and willingness to produce high quality work by seeking out and providing relevant information, attention to detail, insisting on clarity of information and maintaining the system correctly.