Personnel Co-ordinator

Position: Personnel Co-ordinator role
Role – Personnel Co-ordinator
Location – Burley, Lancashire
Working hours – Monday to Friday – Full time hours
Capacity of role – Permanent position
Salary - £32,000 - £35,000 per annum.

Our client is currently seeking a Personnel Coordinator to join their busy HR team. Applicants will have ideally worked in a similar position previously and will be used to juggling a multitude of tasks at any one point

Main duties will include
- To assist with ensuring that all personnel mobilising to projects have the correct training, visas, documentation to meet the project requirements.
Assist with manning assigned projects with competent, certificated and medically fit personnel in accordance with Company and client specific requirements.
Liaising with the operations team for scheduling and facilitation of personnel changes.
Track and record comprehensive and accurate personnel movements for projects on personnel tracking system
Maintain all offshore personnel records and certification - ensuring all necessary documentation is available and valid, conduct competence validation checks.
Manage global travel arrangements and in-country personnel logistical requirements.
Focal point for travel providers, coordinate accommodation, travel and organise any other logistical requirements for project personnel. Ensuring the best and most cost-effective travel options are selected so that commercial margins for mob/demob fees are achieved.
Prepare project assignment conditions, travel letters and any other travel or project information.
Support the project team with cost tracker accuracy and finance with accurate payroll information.
Dealing with any associated payroll queries and re-directing queries to HR or payroll as necessary.
Validate and approve offshore personnel timesheets and expense claims, recording expense claims for project approval.
Raising purchase orders and validating costs.
When required, provide support with agency offshore recruitment activities, sourcing suitable personnel.
Record offshore personnel holiday’s or leave requirements
Order, log and arrange delivery (if necessary) of PPE requirements for field personnel.
Attend and minute weekly operations meeting and other project meetings as required.
Supporting project specific work and new initiatives across the business.
Suggest improvements on areas the personnel team can operate more efficiency.
Participate in out of hours on-call rota and participate in the department and emergency on-call response rota.

Candidate attributes
- Capable in working under pressure, to deadlines and operate in a fast-paced environment, handling multiple assignments simultaneously to meet deadlines
A "can do" positive attitude, with a focus on delivery
Excellent communication skills - oral and written
Strong problem solving and decision-making skills
Flexible team player with the ability to work as part of a team
Highly organised and efficient with attention to detail

Skills Required

Onboarding, Communication skills,  Project coordinating, Scheduling experience, IT literate, Attention to detail skills,

Qualifications Required
Driving licence due to location

Keywords
Onboarding, Communication skills,  Project coordinating, Scheduling experience, IT literate, Attention to detail skills