Administration Assistant

Permanent position - hybrid working

Bamber Bridge, Preston

The Administration Assistant provides reliable and professional administrative support to the Executive Assistant and Senior Leadership Team, contributing to the smooth day to day operation of the business.

The role supports a wide range of activities including meeting coordination, travel and logistics, procurement administration, onboarding and offboarding processes, events support, and the maintenance of accurate records and trackers. The postholder also assists with document control activities, supporting the effective management of the Integrated Management System and project documentation in line with established processes and ISO requirements.

Through strong organisation, attention to detail, and proactive support, the role helps ensure information is well managed, leaders are effectively supported, and operational delivery is enabled.

• SLT calendar scheduling, support, logistics and meeting preparation.
• Preparation and coordination of meeting papers.
• Basic stakeholder communication.
• Day to day management of Product Line Director diary.

• Booking travel and maintaining logs.
• Supporting purchase order processing.
• Ordering and tracking IT equipment and proactively resolving issues as they arise.

• Assisting with planning, evaluation and delivery of events.
• Maintaining trackers and project task updates.

• Registering and uploading documents.
• Maintaining version control.
• Filing documents accurately.
• Maintaining document registers.
• Providing ongoing document control services at both an Integrated Management System level and also on specific projects.
• Registering and controlling/issuing all project documentation on the chosen DMS with a recorded and traceable audit trail.
• Ensuring checked and approved documentation is always correctly signed off by authorised personnel.
• Supporting audit evidence collection.

• Maintaining holiday system accuracy.
• Updating organograms and staff records.
• Supporting onboarding/offboarding.

Supporting the HSEQ Team with ad hoc administration tasks.

• Organised and reliable, with a consistently high level of attention to detail.
• Positive, proactive and team-oriented approach, with the ability to communicate clearly and effectively.
• Calm under pressure, with a curious and continuous improvement mindset.

• Confident in the use of digital tools, including Microsoft 365 applications (Word, Excel, Outlook and SharePoint).
• Good general education, including GCSEs in English and Maths.
• Administrative or customer service experience, including managing basic records and information.
• Experience using digital filing systems and maintaining accurate documentation.
• Experience in reporting, tracking and updating basic data or registers.
• Experience supporting events, onboarding and offboarding activities, or basic compliance tasks would be advantageous.
• Familiarity with SharePoint, document management systems, or basic ISO, document control or data protection principles would be beneficial.
• Full training in all aspects of the role will be given directly by the line manager.

• Competitive benefits tailored to the division.
• Opportunities for career growth and visibility across the organisation.
• A supportive, inclusive culture that values your ideas and contributions.
• Work that truly makes a difference in safety, innovation, and global capability.

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. They are a Disability Confident employer.