Office Administrator

Office Administrator | Pretoria East

Our client is looking for an Office Administrator to serve as the central point of coordination for their executive office, located in Menlyn, Pretoria East. This role is essential for the seamless running of daily operations, providing high-level support to senior management and maintaining a professional, efficient office environment.

About the Company:

As a prominent player in the automotive sector, our client values operational excellence and professional conduct. Their Pretoria-based executive office is a fast-paced environment where proactive planning and meticulous organisation are critical to the success of the leadership team.



Key Responsibilities :

• Managing complex executive calendars, scheduling meetings, and coordinating all local and international travel logistics, including visas and detailed itineraries.
• Drafting and formatting professional correspondence, reports, and presentations for the executive office while maintaining robust physical and digital filing systems.
• Overseeing daily office operations and managing vendor relationships for facilities, catering, and IT support to ensure a seamless work environment.
• Hosting visitors and stakeholders with professionalism and coordinating logistics for site visits, workshops, and boardroom functions.
• Handling essential office logistics, including petty cash management, courier services, and the procurement of office supplies and equipment.
• Serving as a professional liaison for internal and external stakeholders while maintaining strict confidentiality and discretion regarding sensitive business information.
• Supporting internal communication initiatives and coordinating small corporate events or internal projects as required.

The Ideal Candidate:

• Possesses a proven track record of supporting C-suite or senior executives within a professional corporate environment.
• Demonstrates a sophisticated understanding of corporate protocols, professional conduct, and executive-level etiquette.
• Applies meticulous attention to detail and remains consistently reliable when operating under pressure.
• Approaches the role with a friendly, approachable personality and a genuine service-oriented mindset.

Minimum Requirements :

• Minimum of 3-5 years of proven experience in office administration or high-level executive support.
• Advanced proficiency in the MS Office Suite, specifically Outlook, Word, Excel, and PowerPoint.
• Exceptional written and verbal communication skills alongside strong interpersonal abilities.
• A demonstrated ability to manage multiple priorities with superior organisational and multitasking skills.
• The capacity to work independently, anticipate needs, and resolve issues proactively.
• A high level of professionalism, discretion, and the ability to maintain strict confidentiality at all times.

Remuneration:

Negotiable based on experience and qualifications.

If you do not hear back from us within 2 weeks, please consider your application unsuccessful.