Personal Assistant and Committee Secretary

Our client is recruiting for aPersonal Assistant and Committee Secretary, reporting to the Director Investigations requires strong administrative and secretarial experience.

• Providing high-level administrative support to the Director:
  Investigations and the Investigations Department, including diary management, stakeholder interactions, and procurement of department purchases.
• Acting as Secretary to the Investigations and Enforcement Committees, handling meeting scheduling, agenda preparation, minute-taking, and document management.
• Ensuring efficient and accurate management of physical and electronic information, as well as maintaining the database for open investigations.
• Supporting ad-hoc tasks as required while maintaining professionalism and high levels of accuracy in a fast-paced environment.

2. KEY PERFORMANCE AREAS

Administrative assistance to the Director:
Investigations

• Diary management.
• Stakeholder interactions.
• Procurement of department purchases.
• Ad-hoc assistance.

Administrative assistance to Investigations Department

• Follow-up on initial responses from Respondents and Complainants.
• Filing of correspondence.
• Maintain database on open investigations.
• Management of department physical and electronic information.

Secretary to the Investigations and Enforcement Committees

• Scheduling of meetings and related arrangements.
• Preparation of agenda packs for meetings.
• Preparation of minutes of meetings.
• Filing of meeting documents.

KNOWLEDGE AND EXPERIENCE

Qualifications and Previous work experience

• Degree in Business Administration.
• Personal assistant at an executive level for a minimum period of 5 years.
• Committee secretary experience.
• Excellent proficiency in MS Office.