Secretary, Administrative​/Clerical

Salary: R237 453 – R279 708 per annum (Level 05)

Centre: Department of Defence Headquarters Unit, Armscor Building, Erasmuskloof, Pretoria.

• Knowledge of MS Word, Excel and PowerPoint.
• Typing skills. Language proficiency in English (written and verbal).
• Analytical and innovative thinking as well as problem-solving skills.
• Excellent Interpersonal Skills.
• Sound organisational skills.
• High level of reliability.
• Ability to act with tact and discretion.
• Good people skills.
• Ability to do analyse documents and situations.
• Excellent secretarial skills.

• Provide a Secretarial Support Service to Deputy Chief of Staff SANDF (DCOS).
• Receive telephone calls and refers the calls to the correct role.
• Record appointments and events in the dairy of the DCOS.
• Operate office equipment like fax and photocopying machine.
• Liaises with travelling agencies to make travelling arrangements for DCOS.
• Processes travel and subsistence claims for DCOS.
• Arrange meetings and events for DCOS.
• Book venues, invites role player, organise refreshments and set up schedules for meetings and events.
• Process all invoices that emanate from activities of the work of the DCOS.
• Records basic minutes of the meetings of the DCOS.
• Draft routine correspondence and reports.
• Establish and maintain filing system in the office of the DCOS.
• Administers matters like the leave for the DCOS.
• Handle the procurement of standard items like stationary, refreshments etc.
• Collect all relevant documents to enable the DCOS to prepare for meetings.
• Manage the correspondences in and out of the DCOS’s office.
• Ensure that documents submitted for the DCOS’s approval adhere to set norms and standards.
• Remain abreast with the procedures and processes that apply in the DOD to ensure efficient and effective support to the Director.
• Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.

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