Personal Assistant

We pioneer technology for mobility experience that matter to people.

Reports To :
General Manager Interiors

Location :
Pretoria

Closing Date : 19th October 2026

To provide professional and proactive executive support to the General Manager (GM), enabling the efficient management of the GM’s calendar, travel, meetings, correspondence, presentations and administrative priorities. The role will also provide administrative and logistical support for board and executive meetings, including meeting preparation, catering co-ordination, minute taking, document control and the maintenance of organisational information such as organograms.

Your main responsibilities are as follows:

• Manage and maintain the GM's calendar, appointments and meeting schedule.
• Arrange internal and external meetings, including booking venues and preparing meeting rooms.
• Prepare meeting agendas, attendance registers and supporting documentation.
• Take minutes during meetings and distribute them to relevant stakeholders.
• Track action items and follow up with responsible departments to ensure deadlines are met.

• Prepare, format and proofread correspondence, reports, presentations and other business documents.
• Maintain organised electronic and physical filing systems.
• Assist with printing, scanning, photocopying and document distribution.
• Manage incoming correspondence and direct enquiries to the appropriate individuals.
• Maintain office supplies and coordinate administrative requirements.

• Serve as the first point of contact for selected enquiries directed to the GM.
• Communicate professionally with employees, management, customers and external stakeholders.
• Coordinate communication between the GM and departmental managers.
• Follow up on outstanding submissions, reports and requests.
• Ensure that important information is communicated accurately and timeously.

• Assist with travel bookings, accommodation and transport arrangements.
• Prepare travel itineraries and ensure the necessary documentation is available.
• Assist in coordinating management meetings, workshops, business visits and company events.
• Support the preparation of meeting schedules and logistics for visiting customers or executives.

• Collect information from departments for management reports and presentations.
• Update trackers, spreadsheets and action plans as required.
• Maintain records of deadlines, submissions and outstanding tasks.
• Assist with compiling basic operational and administrative reports.
• Ensure documents are stored securely and version-controlled where necessary.

• Handle confidential business information with discretion.
• Maintain professional standards when dealing with internal and external stakeholders.
• Follow company policies, procedures and information-security requirements.
• Escalate urgent matters and sensitive enquiries to the GM appropriately.

• Grade 12 / Matric certificate.
• Diploma, Degree in Office Administration, Business Administration, Secretarial Studies or a related field would be advantageous.
• 1 + years of administrative or office support experience.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Good written and verbal communication skills in English.

• At Forvia, you will find an engaging and dynamic environment where you can contribute to the development of sustainable mobility leading…