Operations Administrative Coordinator

Our client, a dynamic logistics and supply chain management company headquartered in Pretoria, Gauteng, is seeking a meticulous and proactive Operations Administrative Coordinator. This role is critical for ensuring the seamless execution of daily operational tasks and supporting the logistics team. You will play a key part in managing documentation, coordinating schedules, and ensuring all administrative processes within the operations department run efficiently.

The ideal candidate will have a keen eye for detail, exceptional organizational skills, and a proven ability to manage a high volume of work in a demanding environment. This is an excellent opportunity to join a reputable company in Pretoria, Gauteng, and contribute directly to the success of their vital operations.

• Coordinate daily administrative activities for the operations department.
• Manage and maintain operational records, including shipping manifests, inventory logs, and delivery schedules.
• Prepare and distribute operational reports to management.
• Liaise with internal departments and external partners to ensure smooth workflow.
• Schedule and coordinate operational meetings and team briefings.
• Assist with the onboarding and training of new operational support staff.
• Maintain an organized filing system for all operational documentation, both physical and digital.
• Manage office supplies and equipment specific to the operations department.
• Troubleshoot and resolve administrative issues related to daily operations.
• Ensure compliance with safety and operational regulations.
• Support the operations management team with ad-hoc administrative tasks.

• Minimum of 3 years of experience in an administrative role, preferably within operations or logistics.
• A National Diploma or Bachelor's degree in Business Administration, Supply Chain Management, or a related field is advantageous.
• Strong understanding of operational workflows and logistics principles.
• Proficiency in Microsoft Office Suite, particularly Excel for data tracking and reporting.
• Excellent organizational, time management, and multitasking abilities.
• Effective communication and interpersonal skills for liaising with diverse teams.
• Ability to work under pressure and meet tight deadlines.
• Meticulous attention to detail and a commitment to accuracy.
• Experience with ERP systems or logistics software is a plus.
• Proactive problem-solving skills and a can-do attitude.
• Willingness to work from our office in Pretoria, Gauteng.

• Competitive annual salary.
• Opportunity to work in a key role within a reputable logistics company.
• Comprehensive medical aid coverage.
• Pension fund contribution.
• Paid annual leave.
• Continuous training and development opportunities.
• A structured and professional work environment.
• Career progression within the operations sector.
• Workplace located in Pretoria, Gauteng.
• Employee assistance program for support.