Office Administrator - Corporate Services

Our client, a prominent legal firm located in Pretoria, Gauteng , is seeking a diligent and proactive Office Administrator to manage the day-to-day operations of their central office. This role is fundamental to ensuring a smooth and professional environment for both staff and clients. The successful candidate will be responsible for a wide range of administrative and facility-related tasks, maintaining high standards of efficiency and organization.

We are looking for an individual with excellent interpersonal skills, a keen eye for detail, and the ability to handle multiple priorities effectively within a busy professional setting. This is a key support role within a respected organization.

• Oversee general office operations, including reception, mail handling, and building maintenance coordination.
• Manage office supplies inventory, ordering, and distribution.
• Schedule and coordinate meetings, appointments, and conference calls for internal teams.
• Act as the first point of contact for visitors, clients, and external callers, providing a professional and welcoming experience.
• Maintain and update office databases, filing systems (both physical and digital), and records.
• Assist with the onboarding process for new employees, including workspace setup and orientation.
• Coordinate with IT support for equipment maintenance and troubleshooting.
• Liaise with vendors and service providers to ensure quality and cost-effectiveness.
• Support legal secretaries and other staff with ad-hoc administrative tasks.
• Ensure compliance with office policies and health and safety regulations.

• Previous experience in an Office Administrator or similar administrative role, preferably within a professional services environment.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• A professional demeanor and strong customer service orientation.
• Attention to detail and accuracy in all work performed.
• Ability to work independently and as part of a team.
• Experience with legal office software is an advantage.
• A proactive attitude and a willingness to take on new responsibilities.

• competitive salary
• medical aid and retirement fund contributions
• Employees benefit from a stable and professional work environment within a well-established firm in Pretoria.
• Opportunities for professional development and career progression within the administrative support function are available.
• Join a reputable organization that values dedication and commitment.