Assistant Accountant

UP Professional and Support DEPARTMENT OF FINANCE STUDENT ACCOUNTS DIVISION POST

TITLE:

ASSISTANT ACCOUNTANT PEROMNES POST LEVEL 9

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the Administrative Officer vacancy in the Department of Finance – Student Accounts division.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

The incumbent will be responsible for, but not limited to, the following:

• Assisting sponsors with Memorandums of Agreement and with the following:
  • Enquiries
  • Accounts
  • Progress reports (academic records)
  • Requesting invoices for sponsors from the Debtors Division
• Refunding sponsor’s unspent funds due to plan cancellations, drop of courses and or meals not taken;
  Allocating bursaries to accounts receivable according to type of donor (government provincial municipalities, sundries)
• Awarding and disbursing bursaries to student accounts
• Scheduling monthly payments for undergraduate & postgraduates (allowances, meals and rent, etc)
• Receiving completed disbursement forms and supporting documents and executing quality control
• Assisting with registration of students at the beginning of the year
• Assisting with system testing and development in People Soft when necessary
• Performing quality control of tuition levies
• Paying the awards over to the student accounts
• Filing all bursary documentation (letters, awarding docs and docs regarding payment to sponsors)
• Approving disbursement requests as per disbursement policy
• Executing ad-hoc tasks delegated by the Division management
• Dealing with enquiries made by the CSC/satellite campuses, students and stakeholders
• Communicating to students and stakeholders via e-mail, sms and letters;
  Preparing monthly statistics and reports for the manager of the Division

• Diploma or equivalent with Accounting as a subject
• Three years’ experience in financial administration

• Analytical skills
• Client service and enquiries
• Financial Administrative knowledge
• Computer Literacy
• Ability to work under pressure and independently
• Communication and negotiation skills
• Ability to pay attention to details
• Ability to meet deadlines

• A degree in Finance or equivalent qualification
• Three years’ experience in a financial environment or in a higher education environment
• Three years’ experience in administration of refunds and bursaries
• Three years’ experience in the use of People Soft or equivalent Enterprise Resource Planning (ERP) system

PLEASE NOTE:

All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

Applicants are requested to apply online .ac.za and follow the link:
Careers@UP.

• A comprehensive CV
• Certified copies of qualifications and identity document
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

Ms Thandeka Mtswene, Tel:  or email thandeka.mtswene.za for application-related enquiries.

No applications via email will be considered.

Should you not hear from the University of Pretoria by 30 June 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under‑represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.