Conveyancing Secretary - Transfers

Job Specification:
Transfer Secretary

Location: Pretoria, South Africa

We are seeking an experienced Transfer Secretary to join our firm in Pretoria. The ideal candidate will have a minimum of 5 years' experience in property transfers, handling files from inception to completion independently. The successful candidate must be able to manage all aspects of the conveyancing process, communicate effectively with clients and stakeholders, and ensure compliance with legal requirements.

• Independently handle the full transfer process from start to finish on all files
• Opening new files and verifying documentation
• Liaising with clients, estate agents, banks, municipalities, and the Deeds Office
• Drafting of transfer and legal documents
• Preparing statements of account and managing trust monies
• Lodging and registering transfers at the Deeds Office
• Following up on, and resolving, queries efficiently
• Managing deadlines and maintaining accurate records
• Ensuring compliance with relevant conveyancing legislation and firm policies
• Providing regular feedback and updates to clients and all parties involved

• Matric Certificate (Grade 12)
• Minimum of 5 years' proven, recent experience as a Transfer Secretary handling property transfers
• Full knowledge of the conveyancing process from instruction to registration
• Ability to work independently and take full ownership of files
• Proficiency in MS Office, conveyancing software (e.g. Ghost Convey or Lexis Convey), and Deeds Office processes
• Excellent verbal and written communication skills in English
• Strong organizational, problem-solving, and time management skills
• Attention to detail and ability to work under pressure

Market-related, based on experience

Please send your CV to