Maintenance Manager

The Maintenance Manager is responsible for overseeing the maintenance, repair, and upkeep of all office buildings, facilities, infrastructure, and company-owned properties. The role ensures that all premises are safe, functional, well-maintained, and presented to a high standard while managing contractors, maintenance staff, service providers, budgets, and compliance with health and safety regulations.

Key Responsibilities Facilities Management

• Oversee the maintenance and upkeep of all office buildings, facilities, warehouses, and company-owned properties.
• Ensure that buildings, offices, boardrooms, kitchens, bathrooms, parking areas, gardens, and common areas are maintained to a high
• Conduct routine inspections and identify maintenance
• Develop and implement preventative maintenance

Building Maintenance

• Coordinate repairs relating to electrical, plumbing, air conditioning, lighting, roofing, painting, flooring, carpentry, and general building
• Ensure all office equipment and building infrastructure remain
• Arrange emergency repairs when Contractor & Supplier Management
• Source, appoint, and manage external contractors and service providers.

• Obtain quotations and negotiate competitive
• Monitor contractor performance and ensure work is completed to the required standard.
• Ensure contractors comply with company policies and health and safety requirements.

Asset & Infrastructure Management

• Maintain an asset register for furniture, fixtures, equipment, and
• Monitor the condition and lifespan of company
• Plan refurbishment and replacement projects where Health, Safety & Compliance
• Ensure compliance with the Occupational Health and Safety Act and all relevant regulations.

• Conduct regular safety
• Ensure fire equipment, emergency exits, generators, electrical installations, and security systems are serviced and
• Coordinate annual compliance inspections and Security & Services
• Oversee security, access control, CCTV systems, alarms, and perimeter maintenance.

• Manage cleaning, waste removal, pest control, landscaping, and hygiene services.
• Ensure uninterrupted utility services including electricity, water, internet, and backup power systems.

Administration

• Maintain maintenance schedules and service
• Prepare monthly maintenance
• Track maintenance requests and ensure timely
• Maintain supplier and contractor

Minimum Requirements Qualifications

• National Diploma or Degree in Facilities Management, Building Management, Property Management, Engineering, or a related field – will be an advantage.

Experience

• Minimum of 5 years’ experience in facilities or building maintenance
• Previous experience managing office buildings, commercial properties, or corporate facilities.
• Experience managing contractors and service
• Strong knowledge of building maintenance systems and preventative maintenance planning.

Knowledge & Skills

• Facilities and property
• Building maintenance and
• Occupational Health and Safety
• Budget preparation and cost
• Project
• Vendor and contractor
• Strong problem-solving and decision-making skills – Very important
• Computer literacy (Microsoft Office).
• Excellent organisational and planning
• Strong communication and interpersonal
• Handson (Very Important)

Personal Attributes

• Professional and
• Strong leadership
• Excellent attention to
• Hands-on and
• Ability to prioritise multiple
• High level of integrity and
• Customer-service
• Ability to work under pressure and meet
• High level of attention to
• Willingness

Key Performance Indicators (KPIs)

• Completion of preventative maintenance
• Building and facility condition
• Maintenance response and completion
• Budget
• Contractor
• Health and Safety
• Asset maintenance and lifecycle
• Employee satisfaction with facility
• Reduction in emergency maintenance

Working Conditions

• Office-based with regular inspections of company properties and
• Occasional after-hours work may be required for emergency repairs or planned maintenance.