Fleet Controller

We are looking for a hands-on and highly organised Fleet Controller to take responsibility for the day-to-day coordination, maintenance, compliance and operational support of a busy fleet of trucks, light motor vehicles, plant and equipment.

This is a fast-paced role that requires someone who can think on their feet, communicate confidently with drivers and suppliers, solve problems quickly and keep the fleet moving
. The successful candidate will work closely with the Fleet Manager, drivers, mechanics, suppliers, tracking team and other internal departments.

• Plan and coordinate servicing and maintenance of trucks, light motor vehicles, plant and equipment.
• Monitor vehicle mileages and maintain accurate fleet records and spreadsheets.
• Schedule services, repairs, COFs and planned maintenance with suppliers.
• Coordinate the movement of vehicles to and from suppliers, including arranging driver transport where required.
• Ensure identified repairs and maintenance are followed up and completed timeously.

• Coordinate all on-road breakdowns during and after working hours, including mechanical failures, tyre punctures, accidents and towing requirements.
• Liaise with suppliers, drivers, dispatch and mechanics to ensure breakdowns are attended to promptly and efficiently.
• Source the most appropriate and cost-effective assistance while maintaining service levels.
• Ensure no breakdown or roadside incident is left unattended.

• Build and maintain strong working relationships with fleet suppliers and service providers.
• Monitor supplier service levels and address any concerns with the relevant parties.
• Meet with suppliers regularly to ensure service standards are maintained.
• Identify alternative/new suppliers when required by the Fleet Manager.

• Ensure all PTA fleet licensing is current and licence discs are valid.
• Monitor vehicles due for licence renewal and coordinate roadworthy tests and renewals.
• Ensure licence discs are received and fitted to vehicles.
• Coordinate the renewal of cross-border permits for trucks and light motor vehicles.

• Ensure all vehicles are actively tracking on the relevant tracking systems, working closely with the tracking team.
• The tracking team will report into this position.
• Conduct driver interviews when required.
• Coordinate driving assessments and work with HR on required criminal checks and related documentation.

• Compile daily, weekly and monthly fleet reports as required, including:
  • Vehicle downtime
  • Mileage
  • Fuel consumption
  • Maintenance and repair activity
• Investigate unreported vehicle damage both on-site and on the road.
• Work closely with the CCTV team to establish where and when damage occurred and identify responsibility where possible.

• Conduct regular stocktakes of fleet spares, locks, tools and other consumables.
• Maintain adequate stock of items such as electrical fittings, bulbs, lenses, fuel caps and related spares.
• Ensure loaded trucks are appropriately secured and locked before leaving the premises.

• Manage the on-site fuel dispensing system.
• Monitor the diesel tanks and bowsers and report any faults or issues.
• Ensure the fuel dispensing process is accurately managed.
• Monitor and account for all fleet fuel cards and ensure cards are functional and unblocked when required for long-distance trips.

• Conduct weekly physical inspections of plant and equipment on the PTA premises.
• Identify, record and report any faults or maintenance requirements.

• Assist the Fleet Manager with general fleet administration and operational tasks.
• Ensure supplier quotations are obtained and approved where required.
• Follow up on invoices and ensure all supporting documentation is supplied for processing.
• Maintain accurate fleet records and documentation.

• Carry out minor, straightforward repairs where appropriate, such as replacing bulbs, number plate holders, light lenses and tyres on light motor vehicles.
• Identify opportunities to resolve minor issues in-house, saving time and unnecessary external repair costs.

The ideal candidate will be:

• Highly organised with excellent attention to detail.
• Comfortable working in a fast-paced transport/fleet environment
  .
• Confident dealing with drivers, suppliers, mechanics and internal teams.
• A strong…