Staff Assistant - Student Advising Office

Job Overview

Staff Assistant I - Student Advising Office at Utah State University. The Staff Assistant will perform a range of basic office support activities, including answering phones, directing calls, greeting and directing students and visitors, answering questions, and performing routine clerical, data entry, and/or word processing. Management of personnel calendars will be expected.

• Assists with new student processing and information gathering.
• Answers telephones, takes messages, and provides general information; greets and directs visitors; and answers routine inquiries.
• Performs a variety of routine typing assignments including drafting basic correspondence and data entry.
• Opens and routes incoming mail; distributes to advising department staff.
• Copies and/or duplicates materials as requested; may oversee day‑to‑day operation of copy machine.
• Establishes, maintains, processes, and/or updates files, records, and/or other documents.
• May order, stock, and distribute office supplies.
• Performs other miscellaneous job‑related duties as assigned.

• One year of office assistant experience is required

• Prior experience in a post‑secondary education environment.
• Prior experience with college‑age students.
• Experience with Banner system.
• Knowledge of USU policies and procedures

• Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV".
• Cover letter to be typed/pasted at the end of your application.
• Three professional references with contact information to be added at the beginning of your application in the Candidate Profile.

Document size may not exceed 10 MB.

Commensurate With Experience, Plus Excellent Benefits

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex‑segregated spaces.

Matthew Pinner
Executive Director
Civil Rights & Title IX Office
matthew.pinner
435‑797‑1266 | Old Main Rm. 401D
1475 Old Main Hill, Logan, UT 84322

Cody Carmichael
Title IX Coordinator
cody.carmichael
435‑797‑1266 | Old Main Rm. 402D
1475 Old Main Hill, Logan, UT 84322

For further information regarding non‑discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education
Denver Regional Office
303‑844‑5695 | OCR.Denver

U.S. Department of Education
Office of Assistant Secretary for Civil Rights
800‑421‑3481 | OCR

• Entry level

• Full‑time

• Education and Training

• Higher Education