Timetabling Specialist Job Prince Albert area,Saskatchewan Canada,Administrative/Clerical

Position: Timetabling Specialist - 2 positions

Job Title & Details

Title:

Timetabling Specialist - 2 positions

Location:

Saskatchewan Polytechnic Prince Albert Campus (Other locations: Saskatoon Campus, Moose Jaw Campus)

Classification:
Band 7

Hours:

Regulated 36 hours (Part Time (Full Time Hours))

Salary Range: $30.24 - $36.16 per hour

Start Date:

07/13/2026;
End Date: 07/01/2027

Opening Status:
Open

Saskatchewan Polytechnic Diversity Statement (EEO)

Saskatchewan Polytechnic considers the diversity of our workforce to be one of our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties

The Timetabling Specialist is responsible for the production of the Academic Timetable for Saskatchewan Polytechnic every academic year. This includes data entry, manipulation, validation and the production of the course and classroom schedules.

Work closely with the Team Lead of Academic Scheduling, Facilities, Program Chairs, and program department staff to create the schedule and resolve scheduling conflicts.

Ensure understanding of the physical space across campus and assign rooms appropriately; assist with day-to-day room bookings for academic activities, schedule changes, room assignments and data entry in Banner and other scheduling systems.

Analyze and validate the course loading data received from Program Heads prior to scheduling to ensure numbers provided match the program capacity to ensure sufficient seats available for students during registration.

Ensure major deadlines are met each term: download of data in SIS to be scheduled, upload of scheduled data to SIS and requirements to meet the course pull.

Coordinate with Program Heads, Enrolment Services Specialists (ESS) and Facilities Management regarding opening/closing course sections and program enrolments, and adjust timetables as required.

Schedule all Saskatchewan Polytechnic courses including base programs, apprenticeship and continuing education (CE) courses.

Ensure conflict free schedules for all program activity.

Ensure timetables effectively utilize academic space.

Validate accuracy of scheduled data in the Student Information System (SIS) by initiating daily transfers from scheduling software to SIS.

Analyze and validate requests for timetable changes received from Program Heads and decide whether they are justified, warranted, and ensuring they are in the best interest of the students.

Inform students, instructors, program heads and facilities management of timetable changes via the web interface, ensuring minimal disruption at critical periods such as start of term.

Identify and report data transfer issues to the Team Lead for resolution, testing and implementation of solutions.

Ensure that Program Heads are provided with group, instructor and room timetables for review prior to registration and the release of timetables to students.

Resolve all room size mismatch issues at the start of term.

Provide guidance to program heads and program staff in using the timetable system.

Validate accuracy of program and course data in SIS by verifying and identifying all anomalies and coordinating solutions with the appropriate ESS.

Respond to inquiries from faculty, staff and students regarding policies and procedures.

Assist Saskatchewan Polytechnic internal stakeholders with scheduling functions.

Participate in various modeling and simulation projects for the purpose of analyzing timetable quality and space needs and serve as the subject matter expert (SME) for project development and testing of new scheduling software tools or the SIS.

Analyze systems and procedures by participating in debriefing after each scheduling cycle and recommend improvements and procedural changes to the Team Lead to respond to changing demands and client needs.

Perform other duties as assigned.

Qualifications, Skills, Abilities and Experience

Diploma in Information Technology, Applied Computing, or a related discipline, or an equivalent combination of education, training, and experience.
Two years of recent, relevant experience in database administration.
Demonstrated ability in data input and management using database software.
Intermediate computer skills with software packages including Banner, MS Teams, SharePoint and MS Office Suite.
Effective communication skills, both oral and written.
Strong independent problem‑solving and organizational skills.
Ability to work effectively as part of a team and with a variety of internal and external stakeholders.
Experience in database systems, academic scheduling systems, and student information systems (Banner).
Ability to deal effectively with difficult situations.

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