Maintenance and Administrative Coordinator - Ontario Supportive Housing

Position: FT - Maintenance and Administrative Coordinator - 150 Ontario Supportive Housing
Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all.

ROLE PURPOSE
The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the properties, both owned and leased by Connective, within their region. This may include performing a variety of interior and exterior maintenance duties. They will coordinate work outside their scope with external contractors to best serve our clients and support our staff. They will perform a variety of administrative tasks to support our Infrastructure team.

STATUS
Exempt.

HOURS

Monday to Friday: 0800 - 1600

REPORTING AND WORKING RELATIONSHIPS

Reports and is accountable to the Maintenance and Asset Manager in their region.

Participates as a member of the Connective Administrative Support Team.

Liaises with staff, external contractors, government agencies, and members of the community as required.

Key Accountabilities
Building Maintenance

Fosters effective relationships between program staff and external contractors.

Under the general guidance of the Program Manager and Maintenance and Asset Manager assumes a primary role in making sure necessary repairs are completed, including coordinating external contractors to perform repairs

Liaises with contractors to ensure the quality and timeliness of the repairs.

Ensure safety standards are established and maintained for the building and preventative maintenance tasks are performed

Monitors maintenance and housekeeping supplies.

Provides input to the Program Manager and/or other staff regarding the planned or emergency maintenance issues

Assists the Program Manager and/or other staff in the identification of potential problems and reports any difficulties

Assists with and/or conducts inspections of resident spaces

Follows all relevant Connective policies, procedures, and guidelines

Participates in continuous proactive initiatives by identifying opportunities for improvement in costs, quality, customer service, and assets.

Administration

Prepares monthly reporting by collecting and organizing relevant stats or data.

Assist the Infrastructure team in coding and submitting invoices.

Track and record maintenance requests and maintenance work performed in our management system.

Assists the Maintenance and Asset Manager in the development of annual repair schedules, budgets, and capital plans as requested

Enter and update resident information in property management system

WORKING CONDITIONS

Function independently with the general guidance of the Maintenance and Asset Manager

Demonstrate a level of physical fitness and emotional resilience to effectively carry out the required duties of the program and to meet the operational needs of the residence

May be exposed to working conditions including chemicals such as paint, stains, cleaning agents, and glue when performing basic painting, plumbing, and carpentry work; requires specific safety precautions to mitigate the risk of injury

Is available to work flexible hours which may include evenings/weekends as determined by program needs and schedules

Experience And Skills

Grade 12 level education and/or equivalent with two-years related experience

Experience in performing maintenance, and repairs

Experience in establishing and maintaining a collaborative and positive relationship with residents and other staff

Ability to manage time efficiently, with a high level of accuracy, and attention to detail

Ability to establish and maintain effective and professional working relationships with contractors

Strong communication skills (listening, verbal, and written)

Requirements

Ability to successfully complete a Vulnerable Persons…