Part-Time Office Administrator

The BCMEA is seeking a part-time Office Administrator, based in Prince Rupert, BC, for a six-month contract. The position is 20 hours per week, working Monday to Friday from 9:00 a.m. to 2:00 p.m. at the Prince Rupert Training Centre.

Reporting to the Training Manager, this role provides front-line reception, general office administration, and program-related support to ensure an efficient and welcoming environment.

• Greet and assist visitors, respond to inquiries and answer/direct incoming calls
• Open, sort, and distribute mail
• Book meeting rooms and organize catering for meetings and training sessions
• Order and maintain office supplies and manage general office filing
• Provide administrative support for facilities-related tasks
• Build and maintain Excel spreadsheets for administrative tracking
• Scan, file, and update records and documents
• Enter data for Training, Safety, and Recruitment documentation
• Draft and prepare correspondence and reports
• Submit and track port pass and security clearance applications
• Support administrative and logistical components of special projects
• Provide check-in and document collection support during recruitment periods
• Perform other duties as assigned

• High school diploma or equivalent, with a minimum of one year of office or administrative experience
• Strong verbal and written communication skills
• Highly organized with excellent time management and attention to detail
• Able to prioritize tasks and meet deadlines independently and within a team
• Proficient in Microsoft 365, particularly Outlook, Word, Excel
• Able to manage multiple tasks under pressure
  
  Strong problem-solving and critical-thinking skills
• Valid driver's license and access to a personal vehicle
• Located in Prince Rupert, BC and able to work fully on-site

BC Maritime Employers Association is an equal opportunity employer. We are committed to creating a diverse and inclusive workforce and welcome applications from candidates of all backgrounds.