Accounts Payable Specialist

Description

We are looking for an Accounts Payable Specialist to join our team in Princeton, New Jersey in a contract-to-permanent capacity. This position supports day-to-day payables operations by managing invoice flow, maintaining vendor records with a strong focus on accuracy and compliance. The ideal candidate is organized, detail-oriented, and comfortable handling multiple priorities in a fast-paced office setting.

Responsibilities:

- Review and process a high volume of invoices while ensuring proper coding, documentation, and timely entry into the accounting system.

- Coordinate approval workflows for non-purchase-order invoices and complete three-way matching for purchase-order-based transactions.

- Maintain vendor master data by setting up new suppliers, updating existing records, and preserving accurate payment information.

- Reconcile vendor accounts and monthly statements, research discrepancies, and resolve outstanding issues in a timely manner.

- Build and maintain effective working relationships with vendors to address payment inquiries and support smooth transaction processing.

- Execute payment activities such as ACH transactions, check runs, and other scheduled disbursements in accordance with company procedures.

- Support audit requests by preparing documentation, validating transaction history, and assisting with accounts payable reporting needs.

Requirements

- 1+ years of accounts payable experience, with hands-on responsibility for invoice processing and vendor support.

- Working knowledge of invoice coding, account coding, payment processing, ACH activity, and check run procedures.

- Ability to maintain vendor files accurately and handle confidential financial information with discretion.

- Strong Microsoft Excel skills and comfort working within accounting or ERP systems.

- Excellent organizational skills with the ability to manage competing deadlines and a high transaction volume.

- Bachelor's degree in Accounting, Finance, or a related field is preferred.

- Strong attention to detail, sound judgment, and the ability to communicate clearly with internal teams and external vendors.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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