Human Resources Administrative Assistant

Human Resources Administrative Assistant

Join to apply for the Human Resources Administrative Assistant role at Community Options, Inc.

We are now hiring a Full‑Time Human Resources Administrative Assistant to provide support in Princeton, New Jersey
. The Human Resources Administrative Assistant will provide administrative support to the national leadership team with a dedicated focus on human resources (HR) activities. This role is heavily oriented towards superior customer service skills and a general knowledge of human resources practice.

Starting Pay Rate: $16.00 per hour

• Complete employment verifications, process traffic violations, and respond to requests for information.
• Electronically scan and file all incoming personnel paperwork including employment changes, training, disciplinary actions, performance documents, and terminations.
• Perform audits and conduct background checks, drug screening, and motor vehicle reports.
• Assist with maintaining electronic employee personnel files and ensure records are kept in accordance with federal and state regulations.
• Follow‑up with appropriate individuals on missing information and paperwork, and report any inconsistencies.
• Order office supplies monthly and maintain materials for office equipment.
• Open, sort, and distribute mail.
• Serve as the initial point of contact to on‑site visitors.
• Screen and transfer calls to appropriate parties.
• Maintain a neat and orderly office, reception, and kitchen area. Complete various projects to support the team.
• May coordinate business travel and perform administrative functions to support the national office team.
• Process employee garnishments and levies as received.
• Manage front desk for tenants in building.
• Other duties as assigned by supervisor.
• Employee must cooperate with license and department staff in any inspection, inquiry, or investigation.
• Employment is contingent upon successful completion of checks of criminal background, central registry, child‑abuse registry, and drug testing.

• High school diploma / GED required; bachelor's degree preferred.
• Minimum of one‑year office experience required; prior experience in Human Resources preferred.
• Customer‑focused with a professional demeanor.
• Proficiency with Microsoft Office required; experience with HRIS systems preferred.
• Excellent verbal communication skills.
• Organized with high attention to detail.
• Ability to maintain confidentiality regarding employment matters.
• Valid driver’s license.

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays—including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403(b) Retirement Plan
• Incredible career growth opportunities
• University partnerships that include tuition reduction

Community Options is an Equal Opportunity Employer M/F/D/V

Entry level

Full‑time

Human Resources