Executive Assistant Consultant

Executive Assistant Consultant – Planet Pharma

We are seeking a highly organized and proactive Management Assistant to support the Head of Global Product Quality and other executive leaders. This role is essential in managing day‑to‑day activities and ensuring the smooth operation of our U.S. activities.

• 10+ years of relevant experience in an administrative or executive support role
• Experience in the biotech/pharmaceutical industry preferred
• Strong organizational and multitasking skills
• IT‑savvy, with the ability to work with systems like SAP

• On‑site presence required 2–3 days per week in Princeton, NJ
• Start date:
  
  ASAP
• Duration: 6‑month contract

• Provide administrative support to the Head of Global Quality and other executives, including calendar management, scheduling meetings, coordinating travel arrangements, and expense management.
• Prepare and distribute presentations and reports on behalf of management for various audiences.
• Assist in the organization and coordination of internal and external meetings and business trips.
• Act as a liaison between management and internal/external stakeholders, handling inquiries and requests in a professional and timely manner.
• Maintain accurate and up‑to‑date electronic and physical filing systems, ensuring accessibility and confidentiality of documents.
• Assist in the preparation and distribution of materials for board meetings, team meetings, and other strategic sessions.
• Support the conduct of research and the compilation of data for management to facilitate decision‑making and strategic initiatives.
• Coordinate special projects and initiatives as assigned by management, ensuring timely completion and adherence to deadlines.
• Uphold confidentiality and discretion in handling sensitive information and communications.

• Bachelor's degree in Business Administration, Life Sciences, or related field preferred with 10+ years of relevant experience.
• Proven experience in an administrative or executive support role, preferably within the biotechnology or pharmaceutical industry.
• Strong proficiency with digital tools such as Word, Excel, PowerPoint, Outlook and other relevant software applications, including business applications such as SAP, Concur and Success Factors.
• Excellent organizational skills with the ability to prioritize tasks effectively and meet deadlines in a dynamic environment.
• Exceptional communication skills, both written and verbal, with a high level of professionalism and attention to detail.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Strong interpersonal skills with the ability to build relationships and interact effectively with individuals at all levels of the organization.

Not Applicable

Full‑time

Other

Staffing and Recruiting

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.