Accounting Assistant

Sr. Manager (HR & Recruiting) at MP Engineers + Architects

MP Engineer has open positions for an Administrative/Accounting Assistant role to support our office located in NJ. The ideal candidate will have a strong background in accounting and office management functions.

• Prepare invoices.
• Follow up with clients on account receivables.
• Approve vendors’ invoices.
• Collaborate with company project managers of different disciplines.
• Internal audit.
• Assist in external audits.
• Review benefit invoices for accuracy.
• Coordinate with insurance providers.
• Obtain insurance certificates.
• Respond to clients’ requests for information.
• Manage and provide accounting support.
• Responsible for daily office operations – maintain office supply inventory, support bookkeeping, maintain physical office files, oversee office maintenance, etc.
• Assist in document control and updating for HRIS and assist with onboarding of new employees.
• Assist the HR team with all routine administrative and operational tasks and other duties as assigned by management.

• 2-3 years of experience in an accounting adjacent role and/or office coordinator role preferred.
• Associate degree and above preferred or a combination of schooling and experience.
• Proficient computer skills, including Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with accounting software is a plus.
• Quick Books knowledge required.
• Familiarity with routine office management.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently as well as part of a team.