Legal Office Administrator

We are seeking a highly organized and proactive Legal Office Administrator to oversee the day-to-day administrative and operational needs of the in house insurance defense form for CURE Auto Insurance. This position will serve as a key point of contact for office operations, ensuring the workplace is organized, well-supported, and running efficiently.

The ideal candidate is a hands‑on professional who is comfortable managing multiple priorities, coordinating with employees and vendors, anticipating office needs, and facilitating a professional and productive onsite environment. This role requires strong judgment, attention to detail, communication skills, and the ability to independently identify and resolve operational needs.

• Oversee the day-to-day administrative and operational needs of CURE Auto Insurance’s in house defense firm.

• Coordinate office needs, including supplies, equipment, facilities, maintenance, and general workplace services.

• Monitor inventory and order office, kitchen, technology, and other necessary supplies.

• Serve as a primary point of contact for office vendors, building management, service providers, and other external partners.

• Coordinate maintenance, repairs, deliveries, and other building or office-related services.

• Monitor onsite employee needs and address day‑to‑day office concerns in a timely and professional manner.

• Facilitate onsite meetings, events, employee gatherings, and other office activities.

• Support office moves, seating assignments, workspace changes, and other physical office needs.

• Partner with leadership and department heads to identify and address operational needs.

• Communicate office updates, procedures, and logistical information to employees.

• Manage and monitor employee timekeeping and timecard processes, ensuring accurate and timely submission and addressing discrepancies in coordination with appropriate departments.

• Perform other administrative and operational duties as assigned.

• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.

• 3–5+ years of experience in office administration, legal administration, facilities coordination, operations, or a related field.

• Experience supporting a professional services or legal environment strongly preferred.

• Strong organizational and time-management skills with the ability to manage multiple priorities.

• Excellent written and verbal communication skills.

• Strong attention to detail and follow-through.

• Strong problem-solving skills and a proactive mindset.

• Proficiency with Microsoft Office Suite and other standard business technology.

• Ability to interact effectively with employees at all levels, vendors, leadership, and external partners.

• Comprehensive health benefits including medical, dental and vision coverage

• Generous paid time off(PTO days, sick days, and holidays)

• Flexible spending options with FSA & HSA plans

• Life and AD&D insurance

• 401(k) with company match

• Voluntary benefits such as legal services, pet insurance, and identity & fraud protection

• 24/7 Employee Assistance Program (EAP) for employees and their families

• Health & wellness perks including gym discounts, wellness reimbursements, and reward programs

• Fun, engaging in‑office events that support our culture

Required job duties consist of prompt and regular attendance, ability to frequently move about the office to coordinate work with others; standing, sitting and typing for extended periods; and lifting and/or carrying up to 5 lbs. Ability to frequently communicate with others in‑person, on the phone/virtually, and in writing. Ability to read, understand, process and evaluate large amounts of technical information and…