Administrative Assistant – Infrastructure & Operations

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JOB TITLE: Administrative Assistant

DEPARTMENT: Infrastructure & Operations

SALARY RANGE: $48,0000-$54,000

DATE POSTED: September 29, 2026

CLOSING DATE: October 18, 2026

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JOB DESCRIPTION

The Municipality of Princeton’s Infrastructure & Operations Division is seeking an enthusiastic professional to join our nonunion full-service team. As the first point of contact with the public for engineering and public works operations, the Administrative Assistant shall be able to successfully communicate with the public, manage multiple tasks, and solve problems. The ideal candidate will have exceptional customer service and interpersonal skills, good organizational abilities, strong computer aptitude, ability to learn new software, flexibility and initiative, and accurate attention to detail.

Previous government experience is preferred.

Employee benefits include medical and dental insurance, vision reimbursement, and prescription drug plan access; fourteen paid holidays, vacation, sick, and personal leave; training and continuing education, including tuition reimbursement up to $2,750 annually; non-resident benefits of Princeton Public Library and recreation program use.

ESSENTIAL FUNCTIONS PERFORMED

• Preparation of correspondence, press releases, social media posts, and other documents
• Document intake and interacting with residents, contractors, and other visitors at the front desk, by email, and through various software platforms
• Filing
• Basic accounting and bookkeeping including the creation and processing of purchase orders
• Departmental website content updating and creation of online permits
• Other duties as assigned

REQUIRED KNOWLEDGE & ABILITIES

• Office Suite (MS suite of options – PowerPoint, Excel, Word) and Canva
• Strong organizational, project management, and time management skills and experience
• Proactive self-starter with integrity, a strong work ethic, and sound judgment
• A positive attitude and commitment to working as a team player in a dynamic and fast-paced environment

MINIMUM REQUIRED QUALIFICATIONS

• Minimum of 1-3 years of relevant work experience in a professional environment
• Must satisfy employer paid physical, drug screen and criminal background check
• NJ residency required by N.J.S.A. 52:14-7 (L. 2011, Chapter 70)
• Pursuant to Federal Law, proof of US Citizenship or immigration status will be required upon hire