IP Systems Administrator

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits.

This is work that transforms the lives of patients, and the careers of those who do it.

Key Responsibilities:

• Set up, maintain and audit IP management system data, including complex multi-party and co-owned matters
• Generate and validate recurring reports, including monthly IP statistics, batch reports, and anomaly/exception reports
• Fulfil ad hoc data requests from IP attorneys and business leadership
• Complete data project work including data entry on complex data intakes, partnerships and collaborations
• Conduct data mapping exercises on intake projects requiring collaboration with IPMS vendors, internal stakeholders and external partners
• Coordinate with IPMS vendor on system configuration, releases, troubleshooting, and data validation projects
• Partner with IPMS vendor to review and implement Patent Law updates in the IP management system and system updates and/or version updates
• Maintain data quality and governance standards to support accurate portfolio reporting
• Represent Bristol Myers Squibb at vendor meeting and other vendor user-community forums to stay current on platform capabilities and cross-industry best practices
• Manage and maintain the IP Document Management System
• Support document management governance initiatives
• Support evaluation of adjacent IP systems and vendors as part of broader technology enablement initiatives
• Work as a point person for the IP department to troubleshoot document transfer methods and best practices
• Facilitate secure document sharing environments and collaborate with outside counsel and internal stakeholders for active IP matters
• Provide IPMS, Document Management System and Invention Submission process training to Innovation Law department staff
• Work closely with IT Security to ensure User Access Reviews are conducted timely

Qualifications:

• Requires a Bachelor's degree or equivalent.
• Requires at least 4--5+ years administering a docket management system or 10+ years in an Intellectual Property support role with direct access and responsibility for daily operations involving an IP Management system and an IP Document Management system.
• Experience in the Pharmaceutical industry highly preferred.

We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

Compensation Overview:

The starting pay range(s) listed above is for full-time employees (FTE). You may also be eligible for additional discretionary incentive cash and stock opportunities. We determine starting pay thoughtfully – carefully considering the nature of the role, required skills, work location, schedule and the knowledge and experience you bring. Final compensation is guided by pay equity principles and applicable employment laws.

Compensation programs are reviewed on an ongoing basis and may be adjusted over time to reflect evolving market factors, and individual, team or Company performance.

Benefits:

Subject to the terms and conditions of the applicable plans then in effect, you may be eligible to participate in our comprehensive benefit plans – including wellbeing support, retirement and financial protection benefits, and insurance offerings (medical, dental, vision, life and disability).

U.S.

-based exempt…