Associate Director, Project Controls

The Associate Director of Project Controls provides leadership for the planning, development and execution of project controls across Facilities Office of Capital Projects (OCP) portfolio. This role is responsible for building and maintaining tools, data, and processes for cost estimating, cost and schedule management, risk management, archiving, and portfolio, program and project level performance reporting for construction related projects.

The Associate Director reports to the Executive Director of Strategy and Governance, OCP. The Associate Director will oversee a staff of (4) professionals, optimizing the adoption of required Capital Project Management Platforms for scheduling, project management, construction management and archiving. The Associate Director ensures overall portfolio-wide transparency, through standardized, integrated, and accessible data that supports timely and informed decisions.

Project Controls Development & Oversight

• Lead and support the development, implementation, continued oversight and enhancement of project controls standards, tools, and procedures for cost, schedule, risk management, and performance tracking.
• Build and maintain cost estimating databases, historical data libraries, and benchmarking tools to support accurate and consistent estimates.
• Review and analyze construction budgets, cost forecasts, variance reports, and cash flow models.
• Develop workforce projections, actuals, and variance reporting.
• Utilize Princeton’s historic projects to support facilities finance groups forecasting efforts to forecast planned construction/project costs.
• Ensure that cost, schedule, and risk data are accurately captured and accessible. Lend creative thinking in pursuit of opportunities to improve project delivery and reporting.
• Participate and find opportunities for system upgrades, data integration initiatives, and platform governance efforts.
• Collaborate closely with Construction Compliance team and Project teams to ensure optimal adoption and use of ACC Forma and / or other applications
• Ensure the timely and accurate distribution of a variety of monthly reports/ dashboards across University and Facilities stakeholders.

Risk Management

• Develop and maintain project level risk registers.
• Facilitate risk identification, qualitative and quantitative analysis, and mitigation planning across capital projects.
• Combine risk, with cost and schedule information to support scenario planning and decision-making.

Scheduling

• Demonstrate industry leading expertise in the P6 scheduling environment and / or other scheduling applications and provide expert level CPM schedule analysis and reporting across the project portfolio.
• Engage directly with CM (Construction Manager) scheduling representatives to ensure best-in-class scheduling skillsets are being utilized.
• Maintain an accurate and detailed awareness of project statuses across the entire portfolio.
• Provide timely, clear, and accurate reports and commentary to the Executive Director that describe current statuses, floats paths, risk severity, delay mitigation measures and an informed narrative as to likely outcomes.
• Maintain the P6 database as a single source of schedule truth as it relates to project and collaborate closely with stakeholders/audiences who benefit for consuming schedule information.
• Support, maintain and enhance existing project controls standards, by providing data rich forecasting, analytics and archiving that enhances the end user experience.

Analytics & Reporting

• Develop dashboards and reporting tools that provide visibility into project performance metrics (e.g., earned value if applicable, cost/schedule trends, risk exposure).
• Support executive-level reporting and portfolio analysis in coordination with the Program and Project Managers.
• Drive continuous improvement in data quality, reporting consistency, and predictive analytics.

Project Controls Team Oversight

• Provide support in the financial and human resources related to project services. Maintain and grow partnerships with FFAS, the Office of Sustainability, Operations, Engineering, Office of the University Architect and the Contracts Group.
• Provide supervision, leadership, and training to Business users and functional admins of delivery platforms and analytics
• Mentor staff.

Other duties

• Functions as the Department’s representative on committees and task forces of the University, external regulatory agencies, and other organizations in support of the mission and design and…