Conference Coordinator

About AAPI New Jersey

AAPI New Jersey (formerly AAPI Montclair) is a 501(c)(3) non‑profit organization established in 2021 to advocate for Asian American and Pacific Islander rights and representation and to promote awareness and education around AAPI culture and history. Through various initiatives, AAPI New Jersey seeks to create structural change, build solidarity among communities, fight for equity for all oppressed groups, while celebrating AAPI cultures.

Since its founding, AAPI New Jersey has grown from a small group of dedicated folks responding to the rise of anti‑Asian hate to a nationally recognized organization supported by thousands, implementing the teaching of AAPI curriculum through its impactful program TAAS (Teach Asian American Stories) and creating a model for AAPI community mobilization. Learn more about our organization .

Working under the Director of Organizing, the Conference Coordinator will be responsible for logistics for the upcoming Asian American Leadership Summit from July 17-18 in Princeton, NJ. We are looking for a creative, organized self‑starter with strong attention to detail and communications skills who can collaborate effectively with a diverse range of people.

AAPI New Jersey’s Director of Organizing

• Execute logistics for Asian American Leadership Summit, including but not limited to:
• Logistics: Liaising with Event Planner at venue; coordinating catering; coordinating with AV
• Speaker Management: Ensuring AAPI NJ and speakers have necessary information from each entity
• Communications: Collaborating with Communications team to ensure on‑event signage is clear
• Accessibility and Cultural Sensitivity: Providing and executing best practices to ensure the event is accessible to all attendees

• Bachelor’s degree required.
• Prior event or project management experience required.
• Demonstrated respect and sensitivity for all communities and cultures.
• Friendly, warm presence with excellent interpersonal and communication skills.
• Ability to give and receive thoughtful, constructive feedback.
• Highly organized and detail‑oriented.
• Strong project management skills; professional written and verbal skills.
• Proficiency in Google Workspace (Google Docs, Sheets, Slides, Drive, and Gmail).
• Proficiency with Slack, Zoom, and Canva.

• The hourly rate is $30–35/hour for a 6 month contract
• February-March: approximately 5 hours per week
• April-May: approximately 10 hours per week
• June-July: approximately 15-20 hours per week
• This is a hybrid position with work done primarily remotely. Conference Coordinator must be able to staff the Conference in Princeton from July 16-18. There may be some in‑office time required the week of the Conference in Montclair. The Conference Coordinator is expected to attend bi‑weekly planning meetings via Zoom.

Applications will be reviewed on a rolling basis. Please send an email with cover letter, resume, and a PDF portfolio or link to an online portfolio with the subject line “Conference Coordinator” to people.

AAPI New Jersey is an equal opportunity employer. All qualified applicants will be given equal employment opportunities without discrimination based on race, religion/creed, color, national origin, sex, age, disability, sexual orientation, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.