County Clerk Chief Deputy

Summary

Under limited guidance of the County Clerk this position is mostly independent without significant direction of the County Clerk and must adhere to all state and federal laws, rules, processes and procedures, as well as all Crook County Codes and County policies and procedures. Independent judgment is required to perform all phases of the county’s election processes and assists the County Clerk in all election related duties in compliance with all Federal, State and County laws and guidelines.

In January 2017, the Department of Homeland Security has declared the electoral system as “critical infrastructure”. The election process and infrastructure are now a priority within the National Infrastructure Protection Plan. This reflects the importance and critical nature of the election process.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have ability to form and build good working relationships with co-workers, supervisor, and the general public.
• Keep current with knowledge, trends and developments related to essential job competencies and requirements.
• Provide efficient and friendly service to the public as well as federal, state, county, city, and district agencies and departments. Processing all election related records requests and questions with accuracy and attention to detail. Serving as an election liaison to the internal and external customers which include many government entities.
• Assists customers, candidates and political action committees over the phone, at the front counter or via email, with candidate filings, county and district measures, district formations, annexations, withdrawals, recalls, etc. Including providing information regarding filing forms, candidate manuals, petition, State Voter Pamphlet filing process, deadlines, and procedures for explanatory statements. All according to Oregon Revised Statutes and Oregon Administration Rules.
• Manages, maintains and processes the duties of the Elections Division of the County Clerk’s Office; including but not limited to: registration of voters in accordance with state and federal laws including on-line data entry of records, production of required voter notification cards, scanning and proofing, evaluating precinct boundaries, election set up, cost accounting of each election for Secretary of State, reconcile election reports, calculate and generate invoices to local districts for elections costs.
• Conducts research and prepares a variety of statistical and administrative reports regarding elections.
• Must meet all of the many deadlines and exercise judgment based on election laws and regulatory guidelines. There is a high level of complexity in the various election duties. An attention to detail and exceptional organization skills are required.
• Assist the county clerk in conducting all elections held in the county; including but not limited to: establishing drop sites, certifying ballot information, ballot layout/formatting, printing, mailing, testing/operating tabulation equipment, selection of election board personnel, organizing, instructing and supervising election boards, signature verification, ballot processing, ballot counting, meet all statutory deadlines and timelines, ballot security, ordering and maintaining election supplies, archiving all election records per statutory retention requirements and issue oaths of office.
• Assist, develop and implement new office procedures to improve efficiency, department goals and objectives.
• Maintain working knowledge of and interpret local, state and federal laws and rules relating to elections and provide practical guidance on requirements to the public, candidates, committees, district election authorities and others.
• Consults with County Clerk, County Counsel and Secretary of State regarding statutes and administrative rules affecting division operations along with all new election related legislation; develops and implements programs, policies and procedures to meet legal requirements; coordinates election processes with state, county, city, school, water, fire and other special…