Chief Deputy Clerk
Job in
Prineville, Crook County, Oregon, 97754, USA
Listing for:
Crook, County of (OR)
Full Time
position
Listed on 2026-01-11
Job specializations:
-
Government
Government Administration
-
Administrative/Clerical
Clerical, Government Administration
Job Description & How to Apply Below
Department: County Clerk’s Office
Reports To: County Clerk
FLSA Classification: Exempt
Under limited guidance of the County Clerk this position is mostly independent without significant direction of the County Clerk and must adhere to all state and federal laws, rules, processes and procedures, as well as all Crook County Codes and County policies and procedures. Independent judgment is required to perform all phases of the county’s election processes and assists the County Clerk in all election related duties in compliance with all Federal, State and County laws and guidelines.
In January 2017, the Department of Homeland Security has declared the electoral system as “critical infrastructure”. The election process and infrastructure are now a priority within the National Infrastructure Protection Plan. This reflects the importance and critical nature of the election process.
Duties include recording documents, file or record County Court, city, district, state, and federal papers and documents; assist the public and county, city, state, and federal agencies and departments with public research requests and questions; accept Property Value Appeals petitions; issue Marriage Licenses & Domestic Partnership Certificates; issue Passports and provide Notarial services. In the absence of the County Clerk, the Election Deputy/Chief Deputy is authorized to exercise the full powers of the County Clerk as stated in the Oregon Revised Statute Chapter 205.
Essential
Job Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must have ability to form and build good working relationships with co-workers, supervisor, and the general public.Keep current with knowledge, trends and developments related to essential job competencies and requirements.Provide efficient and friendly service to the public as well as federal, state, county, city, and district agencies and departments. Processing all election related records requests and questions with accuracy and attention to detail. Serving as an election liaison to the internal and external customers which include many government entities.Assists customers, candidates and political action committees over the phone, at the front counter or via email, with candidate filings, county and district measures, district formations, annexations, withdrawals, recalls, etc. Including providing information regarding filing forms, candidate manuals, petition, State Voter Pamphlet filing process, deadlines, and procedures for explanatory statements. All according to Oregon Revised Statutes and Oregon Administration Rules.Manages, maintains and processes the duties of the Elections Division of the County Clerk’s Office; including but not limited to: registration of voters in accordance with state and federal laws including on-line data entry of records, production of required voter notification cards, scanning and proofing, evaluating precinct boundaries, election set up, cost accounting of each election for Secretary of State, reconcile election reports, calculate and generate invoices to local districts for elections costs.Conducts research and prepares a variety of statistical and administrative reports regarding elections.Must meet all of the many deadlines and exercise judgment based on election laws and regulatory guidelines. There is a high level of complexity in the various election duties. An attention to detail and exceptional organization skills are required.Assist the county clerk in conducting all elections held in the county; including but not limited to: establishing drop sites, certifying ballot information, ballot layout/formatting, printing, mailing, testing/operating tabulation equipment, selection of election board personnel, organizing, instructing and supervising election boards, signature verification, ballot processing, ballot counting, meet all statutory deadlines and timelines, ballot security, ordering and maintaining election supplies, archiving all election records per statutory retention requirements and issue oaths of office.Assist, develop and implement new office procedures to…
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