Administrative Assistant to Student Support Services

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Administrative Assistant to Student Support Services

• Date Posted: 10/14/2026
• Location:
  
  District Services Center
• Date Available:
  
  01/04/2027
• Closing Date: 11/06/2026

JOB TITLE: Administrative Assistant to Student Support Services

DEPARTMENT: Student Support Services

REPORTS TO: Director of Student Support Services

FLSA: Non-Exempt

START DATE:January 4, 2027 (cross‑training prior to start date coordinated with hiring supervisor)

HOURS/DAY:8 hours per day, 260 days per year

RATE OF PAY:$24.10 - $28.74 per hour. Category C

Terms of employment per the Prior Lake Administrative Assistants Federation Education MN Local #4887 (PLSFAA) collective bargaining agreement.

Join Our Team and Thrive!

We offer a comprehensive benefits package that stands out among school districts:

• Health Insurance: A rich health plan that provides extensive coverage for you and your family, ensuring peace of mind.
• Dental Insurance:
  Full coverage options for routine and preventive care, keeping your smile bright and healthy.
• Life Insurance:
  Protect yourself and your loved ones with a robust life insurance plan
• An Employee Assistance Program, free to employees and their family members
• Optional medical and dependent care flexible spending account

Provide district wide administrative, operational, and technical support within Student Support Services, coordinating special education student records, information systems, reporting, transportation, purchasing, and departmental processes in collaboration with staff, families, and district departments.

ESSENTIAL FUNCTIONS
:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job‑related duties other than those contained in this document and may be required to have specific job‑related knowledge and skills.

Provide administrative support to the Director and Assistant Directors of Student Support Services and Special Education Program Specialist; coordinate meetings, interviews, correspondence, and professional development logistics.

Provide operational assistance to building special education administrative assistants, special education teachers, psychologists, and related service providers; coordinate periodic clerical meetings and summer coverage as needed.

Respond to inquiries from families, students, staff, vendors, and transportation partners and coordinate requests for confidential student records, including authorized requests from receiving districts, agencies, and legal representatives.

Process referrals and documentation for Setting IV placements and support transitions between programs and districts.

Administer district wide SpEd Forms accounts, student records, case manager assignments, school calendars, service‑hour accuracy, and staff communication regarding system updates.

Process special education student enrollments, out‑of‑district enrollments, Extended School Year enrollments, and student data updates in Infinite Campus; coordinate with Enrollment to support accurate MARSS and other state reporting.

Maintain service‑hour data, child‑count tracking records, and student information needed for state reporting, reimbursement, and audits.

Coordinate student records and documentation for homebound enrollment processes with principals, counselors, social workers, and the Enrollment Department.

Compile data and statistical reports for Minnesota…