Accounting Clerk

Job Title: Accounting Clerk

Location: Providence Marriott Downtown

Department: Accounting

Reports to: Director of Finance and Controller

Job Type: Full-time

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The Accounting Clerk is responsible for supporting the Accounting Department through a combination of accounts payable, cash management, and administrative functions. This role ensures the accurate and timely processing of invoices and deposits, maintenance of purchase orders, management of departmental checkbooks, and administration of the Foodbuy/One Source procurement system.

The position works closely with hotel management, vendors, and guests to resolve billing inquiries, support purchasing and inventory processes, and maintain accurate financial records. Success in this role requires strong organizational skills, attention to detail, customer service orientation, and the ability to manage multiple priorities in a fast-paced hospitality environment.

Promotes a TEAM environment within the Accounting Department as well as other departments within the hotel.

Accounts Payable

• Manage open purchase orders and match invoices with appropriate supporting documentation.

• Receive and reconcile purchase orders within the Foodbuy/One Source system.

• Review invoices for accuracy, verify pricing against approved purchase orders, and make necessary corrections.

• Apply use tax when applicable.

• Scan and submit invoices to the corporate office using approved procedures.

• Code invoices and prepare them for approval through Ancora and Doc Link.

• Maintain departmental checkbooks and accurately record invoices.

• Verify invoice uploads against weekly purchase registers.

• Reconcile vendor statements and research discrepancies using accounting systems.

• Respond promptly to vendor and internal accounting inquiries

• Serve as a resource for guest billing inquiries, folio requests, credit card questions, and account research.
• Support hotel departments with purchase orders, inventory documentation, reporting, office supply orders, and invoice-related questions.
• Assist with group and catering billing activities.
• Maintain positive working relationships with vendors, guests, and hotel team members.
• Accounting & Administrative Support
• Perform account reconciliations and assist with month-end closing processes. Balance departmental checkbooks.
• Participate in monthly inventory counts.
• Complete required month-end reports and financial schedules.
• Review and process employee expense reimbursements in accordance with company policies.
• Maintain accounting files, records, and documentation.
• Enter accounting data accurately and efficiently.
• Create spreadsheets and reports as requested.
• Answer and direct incoming telephone calls.
• Sort and distribute internal and external mail.
• Perform general administrative duties, including filing, copying, scanning, typing, and correspondence.
• Assist with special projects and other duties as assigned.

• Knowledge of accounts payable processes and basic accounting principles.
• Strong customer service and hospitality skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Proficiency with Microsoft Office applications and accounting software.
• Strong written and verbal communication skills.
• Ability to follow written and verbal instructions.
• Professional telephone etiquette and interpersonal skills.

• High school diploma or equivalent required.
• Accounting degree or related coursework preferred.
• Minimum of two years of accounts payable or related accounting experience preferred.
• Equivalent combination of education, training, and experience will be considered.

• Prolonged periods of sitting and computer work.
• Occasional bending, reaching, and filing.
• Ability to walk throughout the property, climb stairs, and lift materials as needed.

This position is based at Providence Marriott Downtown and is managed by Meyer Jabara Hotels.

Applicants must be authorized to work in the United States.

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify, assign, or reassign duties as business needs require.