Office Coordinator

Coordinator II

Robert Half is looking for a detail-oriented Coordinator II to support accounting and office operations for a long-term contract opportunity based in Providence, Rhode Island. This role combines accounts payable and accounts receivable coordination with day-to-day administrative support, making it ideal for someone who is organized, accurate, and responsive when handling financial transactions and internal inquiries. The position follows a hybrid schedule, with onsite work Tuesday through Thursday, and requires someone who can manage priorities effectively while maintaining confidentiality and adherence to company guidelines.

Responsibilities:

• Review invoices alongside purchase order information, confirm accuracy, and coordinate resolution of discrepancies with the appropriate internal contacts.
• Process payment requests and electronic transactions in a timely manner while maintaining complete and accurate records.
• Respond to vendor, customer, and internal questions related to invoices, payments, and account activity, driving issues through to resolution.
• Reconcile monthly statements and account details to verify balances and identify any outstanding concerns.
• Provide administrative support such as document preparation, mail handling, scanning, copying, filing, and shredding to assist departmental operations.
• Support colleagues during high-volume periods or urgent situations to help keep workflows on track.
• Follow company procedures and internal controls to ensure compliance across accounting and administrative activities.
• Assist internal users with questions related to accounts payable and accounts receivable processes while delivering strong customer service.
• Safeguard sensitive financial and business information by handling records with discretion and confidentiality.
• Complete additional tasks assigned by leadership to support department goals and operational needs.