Staff Accountant

$80000 - $90000 per year | Providence, RI | On-site | Permanent

We are seeking a detail-oriented and organized Staff Accountant to join our accounting team at a growing architecture firm. This individual will support day-to-day accounting operations, maintain accurate financial records, assist with month‑end and year‑end close processes, and help ensure the financial health of the organization.

The ideal candidate has a strong foundation in accounting, excellent analytical skills, and the ability to manage multiple priorities in a project-based professional services environment. Experience with project accounting, client billing, and work-in-progress (WIP) reporting is highly desirable.

• Competitive compensation based on experience.
• Comprehensive benefits package.
• Paid time off and holidays.
• Opportunities for professional development and career advancement.
• A collaborative work environment that values accuracy, accountability, and teamwork.
• The opportunity to contribute to the financial operations of a creative, project-driven organization.

Key Responsibilities:

• General Accounting & Financial Reporting:
• Maintain accurate financial records and perform general ledger entries.
• Assist with monthly, quarterly, and annual financial close processes.
• Prepare and reconcile bank accounts, balance sheet accounts, and general ledger accounts.
• Assist with financial statement preparation and internal reporting.
• Monitor expenses, accruals, prepaid expenses, and fixed assets.
• Support the preparation of budgets, forecasts, and financial analyses as needed.
• Ensure accounting records comply with company policies and applicable accounting standards.
• Project Accounting & Client Billing
• Assist with project accounting activities, including tracking project costs, expenses, and revenue.
• Prepare and process client invoices based on project milestones, contractual agreements, and billing schedules.
• Monitor accounts receivable, track outstanding invoices, and assist with collections.
• Review project budgets, consultant expenses, and billing documentation for accuracy.
• Assist with work-in-progress (WIP) reports and project profitability analysis.
• Coordinate with project managers to resolve billing discrepancies and ensure timely invoicing.
• Support accurate allocation of labor costs and other project-related expenses.
• Accounts Payable & Accounts Receivable:
• Process vendor invoices, employee expense reimbursements, and other payments.
• Verify invoice coding, approvals, and supporting documentation.
• Assist with vendor account reconciliations and payment scheduling.
• Record customer payments and assist with accounts receivable follow-up.
• Maintain organized financial records and supporting documentation.
• Compliance & Administrative Support:
• Assist with audit preparation and provide supporting schedules and documentation.
• Maintain compliance with internal controls, accounting procedures, and recordkeeping requirements.
• Support tax preparation by organizing financial records and reconciliations.
• Collaborate with project managers, operations, human resources, and leadership on financial matters.
• Identify opportunities to improve accounting processes and reporting efficiency.

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent relevant accounting experience.
• 2+ years of accounting experience preferred.
• Working knowledge of general accounting principles and standard accounting procedures.
• Proficiency in Microsoft Excel and general accounting software.
• Strong attention to detail and organizational skills.
• Excellent analytical, problem-solving, and communication abilities.
• Ability to manage multiple deadlines and prioritize competing responsibilities.
• Ability to work independently while contributing to a collaborative team environment.

• Experience working in an architecture, engineering, construction (AEC), or other project-based professional services firm.
• Familiarity with project accounting, WIP reporting, project budgets, and profitability tracking.
• Experience with time-and-expense billing, client invoicing, and accounts receivable management.
• Knowledge of accounting software such as Deltek Ajera, Deltek Vantagepoint, Quick Books, or similar platforms.
• Understanding of professional services revenue recognition and consultant expense management.
• Experience assisting with month-end close, financial reporting, and account reconciliations.

• General ledger…